Florida State University · 17 hours ago
Office Administrator - UBA / College of Fine Arts
Tallahassee, FL
Full-time
Onsite
Mid Level
4+ years expFlorida State University is one of the nation's elite research universities, and they are seeking an Office Administrator to support the Institute for Arts & Art Therapy. The role involves managing budgets, coordinating schedules, and overseeing grant proposals and communications for the Institute.
EducationUniversities
Responsibilities
Provides support to the Institute for Arts & Art Therapy with the Imprisoned (AATI). Responsible for performing a variety of administrative professional work that facilitates the operations of the Institute within Art Education
Maintains and monitors AATI budgets and prepares budget reports for AATI employees and Department of Art Education leadership. Processes the travel and expense reimbursements of the employees within AATI, reconciles the travel card of employees. Serves as AATI Financial Representative to include Travel and Procurement. Processes the travel and expense reimbursements of the employees within AATI, reconciles the travel card of employees. Serves as point of contact for AATI fiscal transactions with Central Offices such as Procurement, Travel, Sponsored Research Administration, and more
Maintains and organizes the schedule and calendar, including meetings, upcoming events, and site observations for AATI. Responds appropriately to emails received through aati.fsu.edu. Manages ongoing correspondence such as memos, letters, emails, and phone calls to sustain connections and relationships across projects and programs
Advises AATI employees on related University policies, procedures by performing extensive research. Assists in developing and overseeing MOUs, MOAs, and contracts with institutions or external bodies. Prepares monthly and annual reports for the college and university; and creates reports as needed for expected outcomes of projects and programs
Oversees grant proposal scheduling, including deadlines, data collection, and narrative preparation. Ensures timely coordination of related tasks for each project and program
Oversees the responsibilities of assigned graduate assistants, which may include supporting the International Journal for Creativity Inside, managing outreach through social media, and organizing symposia, webinars, conferences, and other AATI-related events. Organizes meeting and takes meeting minutes
Qualification
Required
High school diploma or equivalency and four years experience or a combination of post high school education and experience equal to four years
Benefits
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Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
5001-10000 employees
H1B Sponsorship
Florida State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (152)
2024 (108)
2023 (106)
2022 (80)
2021 (33)
2020 (34)
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Director of IT for College of Medicine and FSU Health
Recent News
2025-11-24
Company data provided by crunchbase