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Centennial Contractors Enterprises, Inc. · 1 day ago

Administrative Assistant - Chesapeake, VA

Richmond, VA

Full-time

Onsite

New Grad, Entry Level

Centennial Contractors Enterprises, Inc. is a leading international industrial services provider. The Administrative Assistant is responsible for routing project documents, performing clerical tasks, and providing support to the project operations team.

Human ResourcesReal Estate

Responsibilities

Administrative Support: Type letters, memoranda, and reports as directed by project operations team; Prepare minutes of project meetings; Coordinate and maintain project operations files; Answer telephones and take messages; Process incoming and outgoing mail; Greet visitors and guide them to the appropriate persons; Coordinate servicing of office equipment; Check and distribute certified payrolls to owner for processing; Order office supplies; Process subcontractor insurance paperwork; Reconcile subcontractor billings and owner invoices for payment; Schedule appointments and meetings for project operations team

Customer Support: Review and set up new subcontracts and change orders; Assist subcontractors onboarding paperwork, invoicing, and pay requisitions

Performs other duties as assigned

Occasional travel may be required

Performance of the required job duties will be in an office environment with prolonged periods of sitting at a desk and working on a computer

The ability to frequently lift and/or move up to 15 pounds

Qualification

Microsoft Office SuiteProCoreAdobeBilingual SpanishOrganizational skillsTime managementCommunication skillsTeam collaborationAdaptability

Required

Some experience in a similar role highly desired

Excellent organizational skills and attention to detail

Excellent time management skills with a proven ability to meet deadlines

Ability to work independently with minimal supervision

Must demonstrate a strong ability to adapt and be flexible to frequent changes in a fast-paced work environment

Must demonstrate a strong ability to demonstrate integrity consistent with Centennial's core values

Must demonstrate a strong ability to collaborate and work effectively in a team environment with people of various backgrounds and styles

Strong verbal and written communication skills, to include clear, concise, and professional presentation of information

Must demonstrate a strong ability to adapt to the constantly evolving world of technology, design, means and methods, systems may include but not limited to: Microsoft Office suite, ProCore, and Adobe

The ability to frequently lift and/or move up to 15 pounds