Apply on Employer Site

NEOGOV · 3 days ago

Administrative Program Specialist A-B

Lake Charles, LA

Full-time

Onsite

Mid Level

$3,127/mo - $6,136/mo

3+ years exp

NEOGOV is seeking an Administrative Program Specialist A to coordinate administrative, financial, and operational functions for the Port's Operations Department. This role involves managing cargo handling efficiency, employee performance, and strategic planning to enhance operational performance and accountability.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Coordinate daily cargo handling and scheduling directly with major customers (Halliburton, Phillips 66, Citgo, La Pigment), ensuring efficient terminal operations

Provide strategic planning support to the Director of Operations, Marine Terminal Superintendent and Bulk Terminal Manager by analyzing schedules and resource allocation

Ensure system efficiency by identifying issues and implementing improvements to support long-term operational success

Manage payroll and attendance for approximately 40 employees across multiple departments, ensuring accuracy and compliance

Prepare detailed customer charge records, linking labor, equipment, and fuel usage to billing accuracy

Monitor employee leave balances, proactively addressing issues with supervisors

Oversee requisitions, purchasing, and vendor agreements for Bulk Terminal #1 and City Docks, ensuring cost control and accountability

Track and reconcile fuel usage, rental agreements, and outside service expenses for all Port equipment and vehicles

Consolidate operational data to reconcile invoices and support budget preparation

Act as the point of contact between HR and Operations staff, ensuring compliance with handbook updates and Civil Service training requirements

Maintain training records and ensure timely submission to HR

Operations in meetings, documenting and distributing key decisions to leadership and staff

Strengthen communication channels between departments to improve operational efficiency

Serve as backup for Administrative Program Specialist C, Administrative Coordinator 4, and the Marine Terminal Superintendent's office, ensuring continuity of operations

Qualification

Administrative ServicesStrategic PlanningPerformance ManagementAccountabilityCommunicationAdaptabilityTeam Collaboration

Required

Three years of experience in administrative services

Six years of full-time work experience in any field

A bachelor's degree

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field

Benefits

Parental Leave – Up to six weeks paid parental leave

Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day.

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement– State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works).