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State of Florida · 3 days ago

OPS FINANCIAL SVCS SUPPORT SP-ACCT II - 55960073

Miami, FL

Part-time

Onsite

New Grad, Entry Level

$20/hr - $20/hr

The State of Florida Department of Transportation is seeking an OPS Financial Services Support Specialist - Accountant II to assist with administrative and accounting activities within the Financial Services Office. This role involves maintaining internal control requirements, processing warrants, and responding to inquiries from vendors and employees.

Government Administration

No H1B

Responsibilities

Maintain internal control requirements for warrant security and ensure timeliness of delivery in accordance with requirements Section 215.422 Florida Statutes which includes reconciling the warrants with the payment register and the vendor invoices to ensure that all pertinent information is accurate prior to releasing warrants

Process other warrants that may require special handling as directed

Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies

Scan, index and convert payment documents to required electronic format for storage and retrieval

Maintain files in a current and accurate condition

Archive prior year files and maintain record retention documents in accordance with procedure

Respond to requests for voucher information from internal and external auditors and to comply with public information laws

Process all standard and electronic mail for Financial Services, which includes date stamping of all invoices and other documents received

Analyze payment documents to determine transaction date as defined by Section 215.422 F.S

Sort invoices in accordance with office requirements and stage them in the unpaid invoice file

Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices

Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS

Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines

Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management

Answers and routes telephone calls, takes messages and answers general questions

Assists with scheduling meetings and processes office documentation as necessary

Prepares, organizes and distributes materials including mail, supplies and other office equipment

Maintains and organizes records, filing systems and inventory through the use of Department tracking and data management file system

Qualification

Accounts payable systemPayment processingCustomer serviceAttention to detailResearch skillsEffective communicationTeamworkIndependent work

Required

Candidates must be United States (U.S.) citizens, or lawfully authorized alien workers, and must possess permanent work authorization for any U.S. employer

Knowledge of an accounts payable system and payment processing

Knowledge of office procedures and practices

Skilled in performing work that requires a high level of attention to detail

Skilled in good customer service

Ability to follow oral and written instructions

Ability to research unidentifiable invoices/documents

Ability to work in a team environment with shared tasks

Ability to work independently and prioritize work assignments to meet deadlines

Ability to communicate effectively orally and in writing