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First Mid · 1 day ago

Commercial Loan Documentation Specialist

Champaign, IL

Full-time

Onsite

Mid Level

3+ years exp

First Mid is a financial institution seeking a Commercial Loan Documentation Specialist who is responsible for analyzing loan documentation to ensure accurate and timely delivery while minimizing risks. The role involves reviewing compliance, training staff, and managing complex customer issues related to loan documentation.

BankingFinanceFinancial ServicesInsurancePersonal FinanceWealth Management

Responsibilities

Responsible for identifying and reporting incidences of non-compliance to procedures, policy and regulations in completed commercial loan files. Completes an analysis of compliance with regulations, internal policies and procedures and works with processors/loan officers to clear deficiencies

Develop and maintain an understanding of updated regulatory and policy exceptions

Reviews and understands business entity documents, confirms authorization to borrow/guaranty, determines approved signers, and ensures resolutions and loan documents are drafted appropriately

Reviews and analyzes loan write-ups and applies the approved terms and conditions to loan document production

Executes and leads communication with loan officers/loan assistants/credit administration/loan processors to identify solutions for any discrepancies and to obtain missing information &/or documentation. Delivers constant communication of the loan processing status

Provides training for complex loans including the preparation of required documents for complex entity structures, multi-cross collateralized loans, SBA loans, government guarantees, out-of-state collateral, documentation perfection, trusts and complex real estate structures

Coaches and mentors Loan Processors and Loan Processor Specialist. Proactively identifying control weaknesses to Loan Operations Officer with recommendations for skill development based on recurring issues identified while analyzing completed loans

Handles complex customer issues and works on projects of diverse complexity and scope

Analyzes, investigates and coordinates collateral verifications through Uniform Commercial Code (UCC) searches, title commitments and appraisals. Initiates/creates/ensures lien perfection based on type of collateral, law, regulations and geographical location

Responsible for reviewing and updating the input and documentation checklists for compliance, procedural changes and to maintain standards for the loan documentation process

Provides subject matter expert knowledge to the loan officers and branch loan personnel answering questions regarding loan documentation, and loan documentation status

Reviews various monthly business analytics reports for system data integrity, determines corrective action and maintains the system for any errors identified

Implements new processes and procedures

Serves as a member of the conversion mapping and validation team for conversions. Will be responsible for ensuring coding of target banks loans is completed in an accurate manner. Works closely with Jack Henry in the writing and testing of the conversion program

Backup for Consumer Loan Documentation Specialist and Loan Operations Coordinator

Completes required training associated with job function

Performs other related duties as assigned

Qualification

Loan documentation expertiseRegulatory compliance knowledgeCommercial real estate loansMicrosoft Office proficiencyLoan processing systemsInterpersonal skillsCommunication skillsOrganizational skillsTime management skills

Required

High School diploma or equivalent

3+ years banking, clerical or loan processing experience

Extensive knowledge of both internal policies and procedures and the respective state and federal laws and regulations governing departmental functions to ensure all loans meet necessary requirements

As a subject matter expert, provides recommendations to leadership and guidance to staff members

Promotes the development of effective team relationships and functions in various capacities to ensure the success of team efforts

Broad knowledge of loan documentation, including commercial and commercial real estate, loan provisions/terms, and compliance

High level of interpersonal skills to interact professionally with processors, loan officers, regional presidents and Chief Credit Officer

Must be able to work with a significant amount of detailed information in an accurate, timely and confidential manner

Proficient in Microsoft Office products

Advanced working knowledge of excel

Thorough understanding of the loan processing and PREMIER systems

Strong communication, organization and time management skills

Occasionally be required to work earlier or later than the normal workday