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Bristol Public Schools · 1 month ago

Talent Management Administrative Assistant

Bristol, CT

Full-time

Onsite

New Grad, Entry Level

Bristol Public Schools is seeking a Talent Management Administrative Assistant who will perform clerical, project management, and administrative work in support of the Department of Talent Management. The role includes processing various documents, supporting recruitment and onboarding, and maintaining accurate records and reports.

Primary/Secondary Education

Culture & Values

Responsibilities

Processes forms, letters, memos and materials related to department operations such as applicant records, staff records or reports, job postings, personnel actions, and other documentation, processes and essential transactions

Supports recruitment and onboarding for certified and non-certified staff

Maintains current and accurate vacancy spreadsheet for certified and non-certified positions

Provides yearly seniority and longevity reports for non-certified staff

Assists in processing yearly employee accrual balance roll over for district employees

Complete and process teacher buy back forms forms for certified staff

Complete and process loan forgiveness forms for staff

Process and maintain information for non-certified Professional Stipend Program(s)

Process and manage unemployment claims ensuring timely responses and accurate documentation in compliance with state regulations

Maintains accurate and timely records, personnel files, database systems, ensuring accuracy and confidentiality of all district and employee data

Conducts oneself professionally at all times, in accordance with the highest traditions of public education and in support of the District’s mission

Effectively works and communicates with all staff and school personnel within the district

Serves as an extension of the Bristol Board of Education and Office of Talent Management in all interactions with staff and community

Orders and prepares departmental materials and supplies, including processing purchase orders and ensuring proper approvals, receipt of products, coding and records

Assists with departmental budget including monitoring billing and expenditures, balancing accounts, processing expense reimbursements and collecting department funds

Demonstrates high levels of organizational excellence

Qualification

Microsoft Office SuiteGoogleMunisFrontlinePublic relationsTelephone techniqueFilingOrganizational skillsAdaptability

Required

High School Diploma or General Education Degree (GED) preferred

Previous office experience is desirable

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals

Ability to write routine reports and correspondence

Ability to speak effectively with parents, staff and students

Ability to work with mathematical concepts appropriate to the position

Knowledge and experience with job related computer hardware and software applications

Demonstrated proficiency in operating a computer

Familiarity with computer systems such as Microsoft Office Suite, Google, Munis, and Frontline is desirable

Ability to apply common sense understanding to carry out instructions furnished in written or oral form

Ability to deal with problems

Ability to establish and maintain effective working relationships with students, staff and the community

Ability to perform duties with awareness of district requirements and Board of Education Policies

Good public relations; good telephone technique; filing; operation of office machines; and adaptability

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job

While performing the duties of this job, the employee is most frequently required to actively circulate around the facility

This involves frequent transitions from standing, to sitting, to bending

The employee is required to work with hands and continuously will repeat the same hand, arm or finger motion many times as in typing or word processing

The employee must occasionally lift and/or move up to twenty-five (25) pounds, such as equipment and books

Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus