University of Florida · 2 weeks ago
Legal Assistant II
Gainesville, FL
Full-time
Onsite
Mid Level
3+ years expThe University of Florida is seeking a Legal Assistant II who will be responsible for preparing confidential documents, maintaining administrative files, and managing calendars. This role involves a variety of administrative and operational functions to support claim investigations and litigation defense.
Higher Education
Responsibilities
From dictation, original source documents, written drafts, and general instructions, prepare a variety of materials related to claim investigation, litigation defense, peer review, risk management/loss prevention, and other administrative functions, including correspondence, reports, meeting materials and minutes, and legal documents for administrative staff. All final drafts are free of error and created with attention to established deadlines
Create, organize, and maintain a wide array of administrative files, including (but not limited to) claim files, litigation files, records of external correspondence and reports, and risk management/loss prevention files. Responsible for timely filing materials, as set forth in the current filing guidelines, and maintaining the accuracy and accessibility of files
Maintain calendars, schedule appointments, arrange special meetings and conferences, arrange for space as required, and advise the supervisor and administrative staff of any potential or actual scheduling conflicts
Facilitate the functioning and operation of the program by performing reception duties, answering and screening incoming telephone calls, providing general information to inquiries, promptly delivering accurate telephone messages, screening and distributing incoming mail and faxes, processing outgoing mail and faxes, coordinating hand-deliveries and pick-ups, coordinating medical record requests, collating medical records, making photocopies, shredding confidential documents, and other duties as required. Share these duties with other University Support Personnel System (USPS) and Other Personnel Services (OPS) staff members
Accurately enter data into multiple specialized databases. Includes data received via forms, transcripts, hand-written notes, verbal instruction, computer-generated reports, and other forms of communication
Aid in processing and tracking a variety of internal forms and documents. Assist with maintaining data integrity within the specialized databases by checking forms and documents for accuracy. Comply with established policies and procedures to facilitate the continual effectiveness and efficiency of operations
Qualification
Required
Bachelor's degree and three years of relevant experience; or a high school diploma or equivalent and seven years of relevant experience
Exceptional verbal and written communication skills
Skill in managing multiple deadlines
Skill in exercising discretion in the resolution of complex issues
Ability to type
Ability to understand and follow written and oral directions
Ability to assume responsibility for multiple time-sensitive projects
Ability to assess needs and prioritize
Ability to function at a highly professional level
Ability to maintain integrity of highly confidential information
Detail oriented
Accurate
Flexible
Self-motivated
Current commission or eligibility for commission as a Notary Public in the State of Florida
Preferred
Considerable experience providing secretarial, clerical, and administrative support
Computer knowledge
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-17
2026-01-13
2025-12-07
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