Equity Staffing Group ยท 1 day ago
Contract Administrator
Houston, TX
Contract
Onsite
Entry Level
$30/hr - $32/hr
1+ years expEquity Staffing Group is a fast-growing Native American owned staffing company in the United States, seeking a Contract Administrator. The role involves preparing and reviewing commodity transaction confirmations, ensuring compliance with risk policies, and providing administrative support in a collaborative environment.
ConsultingHuman ResourcesInformation TechnologyStaffing Agency
Hiring Manager
Amy Rastetter
Responsibilities
Prepare commodity transaction confirmations ranging in complexity from basic to complex
Review externally prepared commodity transaction confirmations and compare to internal systems, as applicable, to ensure deal parameters and any additional information are accurately reflected in the confirmations
Provide backup support in preparing, maintaining and administering confirmations for certain gas activities, ensuring transactional risk is mitigated by timely and accurate verification per applicable Risk Policies, SOX and audit requirements
Provide backup support role in preparing, maintaining and administering physical transaction confirmations for Canadian crude oil ensuring transactional risk is mitigated by timely and accurate verification per Risk and Contracts Policies, SOX and audit requirements
Responsible to ensure monthly, ad hoc and 1st of month pricing is updated timely and accurately into Egistix system, for Accounting's monthly settlements
Liaise with internal personnel (Contract Negotiator, Accounting, Pricing Analyst and Traders) and external counterparties to ensure accuracy of transaction confirmation terms for mutual acceptance
Proactively identify inaccuracies and inconsistencies in transaction confirmations; troubleshoot problems related to confirmations as they arise
Follow Records Management Policy and assist with audit requests, as needed
Data entry and validation of transaction terms using Egistix, ICE eConfirm and OpenLink
Assist Legal in confirmation review, ensuring correctness and mutual acceptance of transaction confirmation terms
Provide support to Confirmation Advisors and Contract Negotiators with increasing independence and accountability over time for drafting, reviewing and amending agreements, ensuring all contracts comply with the Contracts Policy and related procedures
Manage Contracts Sharepoint Site of contracts issued for execution in an organized and up-to-date manner to enable control of document flow, follow up on outstanding matters and ensure timely execution of documents
Enter new commodity contracts and amendments into OpenLink and prepare executed documents and related information for Records Management filing
Provide internal and external auditors detailed walkthrough of all controls on an annual basis. Possess strong knowledge of control environments for confirmations area to identify and report Risk policy violations and non-compliance items
Work with the Contract Negotiator to ensure all confirmations affected by Force Majeure are retrieved for responses to affected counterparties
Other analytical and administrative duties, as required
Qualification
Required
University degree or college diploma in business / commerce or equivalent work experience
Excellent attention to detail
1-3 years of confirmations, administrative commodity, paralegal or related experience
Ability to multi-task in a fast paced environment
Strong organizational and time management skills
Strong written, oral communication and interpersonal skills
Proficient in Word, Sharepoint and Excel
Ability to work well alone and within a team environment
Positive attitude and self-starter
Collaborative and flexible approach
Company
Equity Staffing Group
Equity Staffing Group is a staffing and recruiting company specializing in industrial staffing services.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase