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Lamar Companies · 5 days ago

Administrative Assistant-- Office Building Property Management

Stamford, CT

Full-time

Onsite

Entry Level

$70K/yr - $75K/yr

2+ years exp

Lamar Companies is a full-service, privately held, real estate investment company headquartered in New Jersey. They are seeking an experienced Administrative Assistant to support the daily operations of a Class A office building in Stamford, Connecticut, involving tenant and vendor relations, financial reporting, and compliance support.

Asset ManagementProperty ManagementReal Estate

Responsibilities

Serve as landlord’s representative with tenants, contractors, and clients to foster and maintain positive, professional, responsive, and cooperative relationships

Respond to tenant needs and resolve problems promptly in accordance with lease requirements

Track and review property inspections completed by the Engineering team to ensure compliance with applicable codes and regulations and submit such reports to the Risk Manager

Assist with financial reporting, and accounts payable/receivable

Support lease administration and compliance, including accurate understanding of leases and other property documents (e.g., REAS, OEAS, Maintenance and Service Agreements, Surveys)

Communicate consistently and clearly with the property management team (Regional Property Manager, Senior Building Engineer, and Junior Building Engineer)

Participate in collection of COIs/incident reporting

Assist and participate in marketing and building promotions

Be available for after‑hours emergencies

Perform other duties as assigned by the Regional Manager and Asset Manager/EVP

Qualification

Microsoft WordMicrosoft ExcelProperty ManagementLease AdministrationTenant RelationsFinancial ReportingProfessionalismCommunication SkillsOrganizational SkillsProblem-Solving Skills

Required

2–3 years of administrative assistance experience

Proven proficiency in Microsoft Office (especially Word and Excel)

Ability to manage tenant and vendor relations

Coordinate maintenance and capital projects

Assist with budgeting and financial reporting

Support compliance across the property

Excellent verbal and written communication skills

Ability to work independently with minimal supervision

Detail oriented with strong organizational and problem-solving skills

Knowledge of lease administration, tenant relations, operating budgets, recoveries and recharges, financial and other reporting, maintenance; contracts and contractor management, tenant improvements, and capital projects

Professionalism and discretion

Valid driver's license