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Russell Co. · 1 day ago

Senior Project Coordinator - Mission Critical

Leawood, KS

Full-time

Onsite

Mid, Senior Level

3+ years exp

Russell Co. is a professional services firm providing construction and development services across the Midwest. As a Senior Project Coordinator, you will support the project team throughout multiple projects, ensuring effective communication and management of project documentation.

Civil EngineeringCommercialConstructionProperty DevelopmentReal Estate

Growth Opportunities

Responsibilities

Provide administrative support to project team to include Project Executive, Project Manager or Project Engineer

Complete project setup in Timberline and Procore and provide ongoing Timberline and Procore management. Tracking for commitment change orders, owner change orders, subcontractor preparation and purchase order preparation

Create, track and maintain project directory to ensure communication within project team

Process, distribute and maintain requests for information and plan and project documentation log

Assist, if necessary, with processing, distribution and maintaining requests for information

Creating and updating project drawings and specification and project documentation log

Coordinates entire submittal process including preparation of a schedule prior to submission. Process, distribute and maintain tracking of all unapproved and approved submittals

Prepare, process, distribute and track contract agreements, change orders and change requests. Sending out and tracking request for quotes (RFQs)

Coordinate job meetings including preparing agendas, creating and distributing meeting minutes, reserve facilities and send invitations. Attend job meetings and take meeting minutes when appropriate

Acquires Russell insurance/bonds. Tracks and approves subcontractor & supplier insurance along with Accounting Insurance Associate

Coordinate owner pay applications with Russell project team, subcontractors and vendors. Coordinate and collect invoices, monthly billing and lien waivers from subcontractors and vendors. (As required on CMa projects)

Assist with preparation of project reports, including Revenue and Gross Profit reports, PSR summaries, Executive Summary reports, Jobsite Reports, Close-out Punch-lists, Post-Mortems and other monthly/periodic reports as directed by project staff

When required collect, track and verify Certified Payroll reports

Manages and assists with all duties and processes with minimal supervision and direction from Project Managers

Actively seeks additional learning opportunities; takes on additional responsibilities and can work independently to meet goals and deadlines

Provides training and coaching one on one or facilitates structured training to Project Coordinators

Prepare, coordinate and organize as necessary all project closeout documentation

Assist project team members in utilizing appropriate data management and systems for construction project execution

Responds and distributes phone calls for project team. Takes appropriate action within limits of responsibility and authority

As requested, arrange for jobsite set-up to ensure all materials and equipment are available in accordance with job requirements. May include trailers, dumpsters, restroom facilities, utilities and phone/data lines, computer equipment and peripherals

May make travel arrangements

May provide assistance in special projects and perform other duties as assigned

Qualification

Project CoordinationTimberlineProcoreMicrosoft OutlookMicrosoft WordMicrosoft ExcelData Center ConstructionTrainingCoachingCommunication SkillsTeam Collaboration

Required

High school diploma or GED required

Must be proficient in Microsoft Outlook, Word and Excel

Working knowledge of or ability to learn industry-related software is required

Preferred

Advanced training in office/business procedures or college coursework desired

Three (3) to five (5) years of experience as project coordinator in construction preferred

Mission critical / Data Center construction project experience desired

Company

Russell Co.

Russell was founded in 1983 and has grown into a nationally ranked professional services firm providing construction and development services across the country.

Founded in 1983

Davenport, Iowa, USA

201-500 employees