APM Terminals · 18 hours ago
Terminal Office Assistant
Elizabeth, NJ
Full-time
Onsite
Senior Level
$24/hr - $30/hr
7+ years expAPM Terminals is a global leader in port and terminal operations, committed to innovation and sustainability. They are seeking a Terminal Office Assistant to provide administrative support, coordinate meetings and events, and manage procurement tasks to enhance operational efficiency.
Angel InvestmentLogisticsMarine TransportationPorts and HarborsProject ManagementShippingTransportation
Responsibilities
Coordinate travel arrangements for colleagues without corporate cards, including visitors and Operations staff
Order and maintain office supplies, coffee provisions, and items for shared spaces (Executive Suite, Board Room, etc.)
Support onboarding logistics including workspace setup and welcome materials
Check and distribute mail for SMT/SLT at least twice weekly
Prepare outgoing mail and FedEx shipments, including urgent deliveries
Maintain FedEx supplies and create labels for returned paychecks
Schedule and confirm meeting room availability via Outlook
Partner with hosts to reserve rooms, confirm setups, and coordinate catering and technology needs
Liaise with cleaning services to ensure meeting spaces are prepared and refreshed
Organize team-building activities and terminal-wide events
Support internal training sessions with logistics and materials
Collect meeting requirements and research suitable venues
Request proposals and contracts for CFO review and signature
Coordinate logistics for off-site meetings
Create PRs and complete GRNs for various vendors and services:
Ensure compliance with procurement policies and use of approved vendors
Maintain inventory of approved promotional items and coordinate orders with corporate-compliant vendors
Prepare and distribute welcome bags for new hires, including standard items and personalized notes from leadership
Assemble gift bags for customers, visitors, and ILA colleagues who support terminal operations
Coordinate annual “Cookie and Calendar” distributions in partnership with Commercial and Labor teams
Compile recipient lists, prepare items for shipment or pickup, and print holiday notecards for leadership signatures
Ensure all branded materials are aligned with corporate standards and stock levels are maintained for planned and ad hoc needs
Liaise with facilities for maintenance and repairs
Monitor and coordinate servicing of shared office equipment
Maintain emergency supplies in coordination with HSE
Track admin metrics and vendor performance for reporting
Maintain SOPs for key admin tasks and support cross-training
Qualification
Required
Min 7–10 years of experience in office administration, executive support, or operations coordination
Proven ability to work independently and take initiative
Strong organizational and multitasking skills
Proficiency in Microsoft Outlook, Word, Excel, and Teams
Excellent communication and interpersonal skills
Familiarity with procurement systems (IFS preferred)
High level of discretion, professionalism, and attention to detail
Company
APM Terminals
APM Terminals operates comprehensive port and integrated inland service networks.
10001+ employees
H1B Sponsorship
APM Terminals has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
2023 (2)
2022 (1)
2020 (1)
Funding
Current Stage
Public CompanyTotal Funding
unknown2010-09-09IPO
Leadership Team
Ramon Delgado
Chief Financial Officer SFCT Miami (Joint Venture Maersk Group / CMA-CMG)
Akaki Chubinidze
Finance Business Partner
Recent News
2026-01-05
The Guardian Nigeria News - Nigeria and World News
2025-12-31
Company data provided by crunchbase