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NEOGOV · 2 days ago

L&I Administrative Assistant 3- Non-Permanent

Multiple Locations Statewide, WA

Full-time

Hybrid

Mid Level

$47K/yr - $63K/yr

3+ years exp

NEOGOV is an agency within the State of Washington focused on labor and industries. They are seeking an Administrative Assistant 3 to provide comprehensive administrative and operational support to the Customer Service, Compliance, and Public Safety Division, ensuring efficient workflows and regulatory compliance across multiple programs.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Serve as liaison between division leadership and division staff, communicating assignments or information, and requesting status and reporting information

Prepare highly sensitive and confidential draft correspondence and reports

Track deadlines, action items, and follow-ups to ensure timely completion of assignments and projects

Prepare agendas, takes meeting notes, and distributes minutes and action items

Prepare necessary materials for meetings and projects

Interact with program leadership to ensure coordination and completion of tasks and projects

Support procurement and administrative processes, including purchase requests, invoices, and expense documentation

Serve as the backup Electronic Security Coordinator (ESC) submitting STARS requests for the division

Serve as the Language Line Administrator for CSCPS and serves as backup to the Language Access point of contact for the CSCPS Administrative Assistant 4’s

Serve as backup having signature authority in the absence of the Administrative Assistant 4’s and 5 on certain matters requiring signatures from the Chief Administrative Officer and the Assistant Director of CSCPS

Assist the Elevator Chief in bills assigned to the program, developing, and maintaining tracking information regarding the progress of the bills and responses

Facilitate Management and Equipment for the Administrative Operations Team

Qualification

Administrative supportConfidentialityOrganizational skillsElevator ProgramCommunication skills

Required

High school diploma or equivalent

Three years of clerical, office or administrative experience

An Associate's degree in business administration, public administration, or a closely related field may substitute for experience

One year of experience as an Administrative Assistant 2 or two years as an Administrative Assistant 1

Equivalent education/experience. Formal education will substitute year-for-year for experience

The ability to always maintain highest levels of confidentiality

The ability to take action to learn and grow

The ability to take action to meet the needs of others

The ability to stay highly organized and effective

Preferred

Knowledge of Elevator Program and divisional processes and procedures

Knowledge of divisional programs, what they do, and who to contact to complete necessary tasks

Demonstration of position-specific skills, abilities and competencies. For a full list of competencies please request the Position Control Form (PDF)

Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.

Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

State Employees are members of the Washington Public Employees' Retirement System (PERS).

Employees also have the ability to participate in the Deferred Compensation Program (DCP).

All state employees are covered by the federal Social Security and Medicare systems.

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Full-time employees earn eight hours of sick leave per month.

Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165 or the applicable collective bargaining agreement (CBA).

Washington State supports members of the armed forces with 21 days paid military leave per year.

Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.

Leave Sharing

Parental Leave

Family and Medical Leave Act (FMLA)

Leave Without Pay