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Ozinga · 1 day ago

Senior Receptionist - Office Support

Chicago, IL

Full-time

Onsite

Senior Level

$44K/yr - $55K/yr

5+ years exp

Ozinga is a company that values its team members' well-being and offers a comprehensive benefits package. The Senior Receptionist - Office Support is responsible for delivering comprehensive daily support to office operations and leadership by acting as the primary point of contact for visitors and incoming calls while providing advanced administrative and office management assistance.

LogisticsReal Estate

Responsibilities

Oversee reception desk operations by delivering a high standard of customer service, including answering and routing incoming calls, welcoming and directing visitors to the appropriate departments

Assist with communication with our professional cleaning service: supplies, additional needs, concerns

Maintain positive, professional relationships with vendors in alignment with the company’s vision and brand while serving as a primary point of contact for vendors and meeting participants to ensure smooth and effective coordination

Ensure common areas such as the kitchen/coffee stations, reception area, and conference rooms are kept clean, organized, and well-stocked by ordering, maintaining, and monitoring inventory of office and break room supplies

Perform regular mail runs, including receiving, sorting, distributing, and sending outgoing mail and packages

Coordinate and schedule meetings, including securing meeting space, sending invitations, preparing agendas and materials

Plan, coordinate, and support regional events

Provide general office support and assist colleagues with administrative needs

Communicate in a highly effective and professional manner

Process and track bills, invoices, and expense reports to ensure timely and accurate payment

Manage calendars for leadership and regional teams, ensuring accurate scheduling and prioritization of commitments

Make business travel arrangements

Create presentations and other materials as required

Regular attendance and physical presence at work is an essential function of this position

This job may require additional duties not listed above; the employee may be asked to perform those duties to meet business needs

Qualification

Microsoft Office SuiteMultitaskBilingual in EnglishSpanishOrganizational skillsCustomer service skillsInterpersonal skillsCommunication skills

Required

High School Diploma or equivalent

Proficient in Microsoft Office Suite

Excellent interpersonal and customer service skills

Strong communication skills, both written and verbal; able to communicate effectively throughout various levels of the company

Thrives in a team environment and enjoys working with others

Ability to handle multiple projects simultaneously

Highly organized with a keen eye for detail

Regular attendance and physical presence at work is an essential function of this position

Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus