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Forrest Solutions · 1 day ago

Lead Facilities Coordinator

New York, NY

Full-time

Onsite

Mid, Senior Level

$29/hr - $33/hr

2+ years exp

Forrest Solutions is seeking a Lead Facilities Coordinator to join our team on-site at a prestigious, international Asset Management firm in downtown Manhattan. The role focuses on ensuring smooth daily office operations, coordinating vendors, and supporting workplace initiatives to maintain a professional and functional environment.

ConsultingCRMInformation TechnologyLegalStaffing Agency

H1B Sponsor Likely

Hiring Manager

Kristin Bradshaw

Responsibilities

Act as a primary point of contact for facilities-related inquiries, ensuring prompt and efficient resolution

Coordinate repairs and maintenance with internal teams and external vendors (e.g., HVAC, electrical, plumbing, cleaning)

Manage work order system; track service tickets and escalate as needed

Monitor office conditions and proactively identify areas needing attention (lighting, furniture, restrooms, kitchens, etc.)

Support space planning efforts, including desk moves, seating assignments, and floor plan updates

Assist with security and access control (e.g., key cards, visitor logs)

Maintain inventory of office and facilities supplies; reorder as necessary

Participate in sustainability, space planning, and workplace experience initiatives

Conduct regular inspections and audits to uphold cleanliness and safety standards

Ensure compliance with local building codes, health regulations, and sustainability practices

Manage and update floorplans using workplace planning tools (WISP, OfficeSpace)

Plan and execute seating assignments, office moves, and reorganizations in collaboration with Office Managers and stakeholders

Maintain visitor management protocols and oversee office capacity dashboards

Communicate with stakeholders to ensure diplomatic and efficient seating solutions

Partner with the Office Administration team to support reception duties and onboarding of new hires (desk setup, supplies, security access)

Manage physical access cards and security profiles (via Kastle and building systems)

Oversee mailroom operations, including receiving, processing, and distributing deliveries and managing shipments via UPS, FedEx, USPS, and couriers

Collaborate on ad-hoc business projects and requests across global offices

Qualification

Facilities managementVendor managementSpace planning toolsHealthSafety complianceBuilding systems knowledgeProactive approachLeadership skillsCommunication skillsTeam managementRelationship-building

Required

2+ years of experience in facilities management, office operations, or building services

Strong leadership and team management skills with a service-first mindset

Excellent communication and relationship-building abilities across all levels

Experience managing vendors and ensuring contract performance

Ability to handle space planning tools and coordinate office moves

Familiarity with health, safety, and environmental compliance requirements

A proactive, collaborative, and team-centric approach

Proven ability to juggle tasks in a fast-paced, professional environment

Able to lift up to 40 lbs and handle light physical tasks when needed

Preferred

Familiarity with facilities software systems like Angus, FMX, or ServiceNow

Basic understanding of building systems (HVAC, plumbing, electrical)

Knowledge of OSHA, ADA, and building compliance standards

Company

Forrest Solutions

Glassdoor3.0

Forrest Solutions is the nation’s first and leading onsite outsourcing and staffing firm.

Founded in 1976

New York, New York, USA

1001-5000 employees

https://www.forrestsolutions.com/

H1B Sponsorship

Forrest Solutions has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (1)

2020 (2)