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Midland Chamber of Commerce · 2 days ago

Executive Assistant to the President & CEO

Midland, TX

Full-time

Onsite

Mid Level

$50K/yr - $60K/yr

4+ years exp

The Midland Chamber of Commerce is a 501(c)(6) not-for-profit membership-based organization that represents and supports the interests of its members. The Executive Assistant to the President & CEO provides administrative, organizational, and strategic support to advance the work of the Chamber, ensuring effective operations and communication.

AdviceBusiness DevelopmentConsultingNon Profit

Responsibilities

Provide comprehensive administrative support to the President & CEO, including complex calendar management, meeting coordination, travel arrangements, and correspondence

Serve as a trusted point of contact for executive communications, exercising discretion and prioritizing inquiries appropriately

Draft, prepare, proofread, edit, and format executive-level correspondence, reports, presentations, remarks, and briefing materials

Support the President & CEO in tracking priorities, deadlines, follow-ups, and strategic initiatives

Maintain strict confidentiality and sound judgment regarding sensitive organizational, personnel, and leadership matters

Manage incoming visitors, mail, emails and telephone communications for the President & CEO, exercising discretion in responding to or routing inquiries

Research and provide information on subjects, as required

Work closely with staff to ensure timely completion of President & CEO driven assignments

Exercise independent judgment in relieving the President/CEO of administrative details

Coordinate logistics for Board of Directors, Executive Committee, and other meetings, including scheduling, meeting support, and materials preparation, including agendas, packets, and supporting documents

Record, draft, and maintain accurate Board and committee meeting minutes in accordance with governance best practices

Maintain, digital and physical, documents, such as governance files, bylaws, policies, and Board rosters, manuals, terms, committee assignments, and attendance records

Support Board onboarding, officer transitions, elections, and annual governance processes

Serve as a liaison to Board members to facilitate communication and responsiveness

Represent the Midland Chamber of Commerce with professionalism in interactions with Board members, elected officials, members, and community stakeholders

Staff Chamber events (early mornings/evenings as needed) and provide elevated customer service to sponsors and VIPs

Serve as back-up support for answering phones and welcoming office visitors, as needed

Perform other duties as assigned

Qualification

Executive support experienceCommunication skillsOrganizational skillsConfidential information managementTime-management skillsProfessional demeanorConflict resolution skillsInterpersonal skills

Required

4+ years of administrative or executive support experience, preferably supporting a senior executive, or similar role.; nonprofit or chamber experience is a plus

Bachelor's degree preferred. Equivalent combination of education and experience may be considered

Valid Texas driver's license required

Strong written and verbal communication skills

Ability to read, analyze, interpret and draft clear reports, policies, and business correspondence

Comfortable presenting information to groups including members, board members, staff, and the public

Ability to understand and apply concepts equivalent to at least high school-level math

Exceptional organizational and time-management skills

Demonstrated ability to manage confidential information with discretion

Ability to participate in a collaborative team environment

Strong conflict resolution, listening, and interpersonal skills

Professional appearance and demeanor are required