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HKA Enterprises · 1 day ago

Procurement Coordinator : 199988

Groton, CT

Full-time

Onsite

New Grad, Entry Level

HKA Enterprises is a company focused on supporting business operations in the Pharmaceutical Sciences sector. The Procurement Coordinator will manage procure to pay processes, ensuring efficiency and collaboration across Procurement, Finance, and PharmSci teams.

Bookkeeping and PayrollConsultingHuman ResourcesInformation TechnologyStaffing Agency

Growth Opportunities

Hiring Manager

Laura Moore

Responsibilities

Generate requisitions and manage purchase orders across all lines within PharmSci including managing associated documents and reviewing for completeness, raising POs, requesting approvals, and resolving discrepancies

Interface with PharmSci colleagues, Procurement, Finance, and vendors to ensure seamless procure to pay processes

Manage documents associated with POs such as quotes or Statement of Work (SOW) and ensure proper signature is obtained and documents are attached to the purchase requisition

Assist with setting up new vendors and maintaining existing ones in Ariba

Extend end dates and/or close purchase orders as needed

Review Invoices and communicate back to vendors any discrepancies

Work with vendor, business contacts, Finance, and Procurement to resolve issues

Support operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, contractor cost and other as needed

Monitor PO spend, identify when there is significant under or overspend, and communicate to business owners

Qualification

Procure to pay processesPurchase order managementVendor managementOperational reportingCommunication skills

Required

Experience in procure to pay processes within Pharmaceutical Sciences (PharmSci)

Ability to generate requisitions and manage purchase orders

Experience managing associated documents and reviewing for completeness

Ability to raise POs, request approvals, and resolve discrepancies

Experience interfacing with colleagues in PharmSci, Procurement, Finance, and vendors

Ability to manage documents associated with POs such as quotes or Statement of Work (SOW)

Experience assisting with setting up new vendors and maintaining existing ones in Ariba

Ability to extend end dates and/or close purchase orders as needed

Experience reviewing invoices and communicating discrepancies back to vendors

Ability to work with vendors, business contacts, Finance, and Procurement to resolve issues

Experience supporting operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, contractor cost and others

Ability to monitor PO spend and identify significant under or overspend