State of Florida · 1 week ago
ADMINISTRATIVE ASSISTANT II - 42005922
Tallahassee, FL
Full-time
Onsite
Mid, Senior Level
$43K/yr - $47K/yr
6+ years expThe State of Florida is seeking an Administrative Assistant II for the Department of Agriculture and Consumer Services. The role involves leading administrative support functions, preparing reports, maintaining databases, and assisting with uniform and equipment tracking for law enforcement personnel.
Government Administration
No H1B
Responsibilities
Functions as the lead administrative assistant for the Administrative Section
Prepares administrative reports, vehicle logs, and travel reimbursements
Assists with drafting memorandums, correspondence, policy revisions, and other documents at the direction of the supervisor or section major
Assists with compiling meeting notes and after meeting summaries
Works with other bureau and section administrative staff to provide assistance with reporting metrics and other needed data
Assists the OALE uniform administrative assistant as needed with issuance and maintenance of uniforms to sworn law enforcement personnel
Assists in maintaining the database to track equipment issued to new sworn employees, reorders of equipment for current sworn employees, and the retrieval of agency equipment from sworn employees separating from employment
Works with quartermasters to fill equipment requests
At the direction of the supervisor, maintains the upkeep of information provided on the OALE’s internal Sharepoint site for Administration
This duty ensures the site stays up to date with relevant information including, but not limited to, updates to all bureau statistical data [works with other bureau AAs to retrieve this data] and all OALE points of contact
Utilizes tools such as Microsoft Power BI to graph statistical information for review by the supervisor and chief
At the direction of the supervisor, maintains Contact the Department customer relationship management system for the Office by reviewing the system daily for contacts and moving those needs to bureau subject matter experts within specific bureaus as appropriate
Works with the supervisor to determine whether items assigned to the Office are better addressed in another division and reassigns as required
Ensures contacts are updated appropriately and closed out within 21 days of receipt unless specific needs of the issue require otherwise
Ensures Citation Tracking Sharepoint site is up-to-date and accurate
Ensures all citation book assignments are updated and accurately reflected within the system
Ensures yearly audits are completed in accordance with accreditation standards
Prepares documentation for destruction requests with DHSMV
Prepares documentation for new citations if needed
Ensures an accurate and complete list of eligible citations for issuance to new sworn personnel
Will provide back up to the Administrative Assistant position responsible for the front desk and phone coverage
Provides such backup during periods of sick leave, annual leave or lunch
Provides this assistance as part of a rotational group consisting of all other Administrative Assistant positions within Administrative Services
Provides support to OALE headquarters staff
Performs other duties as needed
Qualification
Required
A high school diploma or its equivalent and six (6) years of administrative or office support experience
A postsecondary degree may be used as an alternative for years of experience on a year-for-year basis
An equivalent combination of college education and experience which equals (6) years can substitute for the above requirements
Requires possession of a valid driver license
Benefits
Annual and Sick Leave benefits
Nine paid holidays and one Personal holiday each year
State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options
Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)
Flexible Spending Accounts
Tuition waivers
And more!
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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