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The Aspen Institute · 6 days ago

Program Coordinator (Temporary), Aspen Ideas: Health

DC-Baltimore Area

Full-time

Hybrid

Entry, Mid Level

$56K/yr - $64K/yr

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. The Program Coordinator will support the development of Aspen Ideas: Health, managing speaker coordination and event logistics, while working closely with the team and ensuring a successful event.

Non-profit Organization Management

Responsibilities

Prepare Aspen Ideas: Health speaker invitations and correspondence. Working with AIH team, tailor invitations to individual speakers and ensure delivery in a timely manner. Help to research speaker contact information. Follow-up on speaker invitations in a timely manner

Coordinate calls with speakers and editorial team

Create, send, and track speaker registration materials

Gather all speaker collateral (headshots, bios, contact information, etc.)

Manage speaker database and ensure information is up-to-date

Speaker reporting: generate weekly speaker list and demographic report and circulate to team. Other speaker database reporting for meetings and presentations as requested

Communicate with speakers regarding logistical details of event, both before the event as well as on the ground

Manage all speaker copyright and license agreements for event, including procuring signatures, filing, and requesting missing copyright agreements

Coordinate and schedule speakers for book signings and manage signings during the event

Create and manage post-event speaker thank you letters and all post-event reporting efforts

Create and manage post-event survey, working with communications staff

Work with Communications staff on marketing, web content, social, and program materials related to speakers

Support speaker reimbursements and vendor invoices as needed

Program billing as appropriate

Scheduling of calls as needed

Attending speaker and team calls

Reporting on speaker data

Other administrative tasks assigned by Managing Director, as necessary

Qualification

Event managementCommunication skillsPublic health knowledgeSocial media experienceProfessionalismTeam collaborationAttention to detail

Required

Bachelor's or advanced degree in public health, political science, environmental studies, journalism, nursing, medicine, education, or a related field required

Demonstrated interest in health, health policy, medicine, and/or international public health

Support for and knowledge of Aspen Ideas: Health

Excellent writing and communications skills with a keen attention to detail

Highly organized, with the ability to work independently and manage multiple priorities

Thrives under pressure and firm deadlines, and excels in fast-paced environments

Desire to work in a team and actively contribute in all team meetings

Professionalism, initiative, and responsiveness

Respect and value diversity