Weil, Gotshal & Manges LLP · 1 week ago
Assistant, Marketing & Legal Recruiting
Dallas
Full-time
Onsite
Entry Level
1+ years expWeil, Gotshal & Manges LLP is seeking talented individuals to join their Administrative Staff team. The role involves providing administrative support to the Sr. Business Development Manager and Legal Recruiting Specialist, focusing on marketing initiatives and recruiting programs.
ConsultingLegalProfessional Services
Responsibilities
Support marketing and recruiting initiatives
Prepare and finalize correspondence, memoranda, reports, and other documents
Maintain files and document telephone messages
Assist with fall, IL and summer recruiting programs, including interview schedules, processing clerk/attorney rejection letters, and additional correspondence
Input and maintain recruiting resumes in the viRecruit database
Process departmental check requests and reimbursements, and coordinate with the Accounting Department to maintain timely payment processing
Assist with Firm special projects/events and Firm ticket requests
Complete and submit electronic weekly timesheets and PTO requests to manager in a timely manner
Develop and maintain excellent customer service relationships with clients, attorneys, administrative staff, students, candidates, and vendors
Participate in training classes and complete annual training requirements for skills enhancement
Maintain confidentiality of all Firm matters and perform under the guidelines of the Firm’s Administrative Staff Principles
Attend various after-hours recruiting and marketing events, as needed by management
Perform additional responsibilities as required by management
Qualification
Required
Provides administrative support to the Sr. Business Development Manager and Legal Recruiting Specialist, by assisting with marketing initiatives, recruiting programs, and related administrative functions
Support marketing and recruiting initiatives
Prepare and finalize correspondence, memoranda, reports, and other documents
Maintain files and document telephone messages
Assist with fall, IL and summer recruiting programs, including interview schedules, processing clerk/attorney rejection letters, and additional correspondence
Input and maintain recruiting resumes in the viRecruit database
Process departmental check requests and reimbursements, and coordinate with the Accounting Department to maintain timely payment processing
Assist with Firm special projects/events and Firm ticket requests
Complete and submit electronic weekly timesheets and PTO requests to manager in a timely manner
Develop and maintain excellent customer service relationships with clients, attorneys, administrative staff, students, candidates, and vendors
Participate in training classes and complete annual training requirements for skills enhancement
Maintain confidentiality of all Firm matters and perform under the guidelines of the Firm's Administrative Staff Principles
Attend various after-hours recruiting and marketing events, as needed by management
Perform additional responsibilities as required by management
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to proofread printed material for grammatical, typographical and spelling errors
Must be highly motivated, organized, accurate and detail-oriented with the ability to prioritize and handle multiple tasks
Exhibits working knowledge of Firm's software, including Word, Excel, Outlook, and the Firm's CRM and Recruiting databases
Flexibility with work schedule, as overtime might be needed occasionally
Preferred
1+ years legal experience preferred in order to perform administrative duties in a professional law firm environment
Marketing and/or Recruiting experience in a law firm preferred
Knowledge with Canva software preferred
Bachelor's degree preferred
Benefits
Medical
Dental
Vision
Disability coverage
Life insurance
Flexible spending plan
401K plan
Generous paid time off
Holidays
Company
Weil, Gotshal & Manges LLP
Weil is premised upon a commitment to deliver sound judgment to its clients on their most difficult and important matters.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
M
Michael Vitiello
Chief Operating Officer, Corporate Department
Christopher Machera
Partner
Recent News
Washington Technology
2025-11-06
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