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Novartis · 1 day ago

Senior Administrative Assistant

East Hanover

Full-time

Onsite

Senior Level

$64K/yr - $118K/yr

5+ years exp

Novartis is a leading pharmaceutical company, and they are seeking a Senior Administrative Assistant to support the Customer Engagement team. The role involves managing complex calendaring, arranging travel, and maintaining confidentiality while providing professional administrative support.

BiotechnologyHealth CareMedicalPharmaceuticalPrecision Medicine

No H1B

Responsibilities

Responsible for managing complex calendaring, arranging travel, processing expense reports, coordinating video conferences and internal/external meetings, documenting staff meeting minutes with actionable items, and demonstrating the capacity to quickly acquire new technologies

Maintain strict confidentiality and handle sensitive materials securely across all management levels in a consistently professional manner

Superior interpersonal and written/oral communication skills are essential for effective interaction with both internal stakeholders and external partners; ability to lead through influence and continuously refine administrative processes is required

May draft correspondence and communicate information on behalf of the manager as needed

Develop and prepare routine presentations, memorandums, and reports for review and approval; proficiency in working with financial or budget headcount reporting systems to produce tracking reports is necessary

Oversee purchasing approvals and authorizations on behalf of the supervisor, exercising designated spending authority in accordance with established guidelines

Qualification

Calendar managementTravel coordinationExpense report processingOffice software proficiencyInterpersonal skillsWritten communicationOral communicationResourcefulnessAttention to detailOrganizational skillsTeam player