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Beacon Hill · 1 day ago

IP Docketing Specialist - (Chicago, IL)

Chicago, IL

Full-time

Onsite

Mid Level

$65K/yr - $80K/yr

3+ years exp

Beacon Hill is a well-respected Chicago-based law firm seeking an Intellectual Property Docketing Specialist. This role is essential for maintaining and monitoring deadlines for patent, trademark, and copyright matters, ensuring the accuracy and integrity of the firm's IP calendar system.

Staffing Agency

H1B Sponsor Likely

Responsibilities

Use specialized IP docketing software to input, track, and update all deadlines and required actions for domestic and international IP matters

Coordinate and oversee docket-related projects, ensuring tasks are completed accurately and on schedule

Apply firm procedures and departmental guidelines when managing docket entries and maintaining records

Produce tailored status reports for attorneys, paralegals, and administrative staff as needed

Communicate regularly with legal teams to confirm completion of daily docket tasks and clear outdated or satisfied deadlines

Qualification

IP docketing experienceIP docketing softwareU.S.Foreign filingsMicrosoft Office proficiencyHighly organizedCommunication skillsDetail-orientedWork under pressure

Required

Use specialized IP docketing software to input, track, and update all deadlines and required actions for domestic and international IP matters

Coordinate and oversee docket-related projects, ensuring tasks are completed accurately and on schedule

Apply firm procedures and departmental guidelines when managing docket entries and maintaining records

Produce tailored status reports for attorneys, paralegals, and administrative staff as needed

Communicate regularly with legal teams to confirm completion of daily docket tasks and clear outdated or satisfied deadlines

In-depth understanding of docketing practices and formal requirements for IP matters

Highly organized, detail-oriented, and capable of evaluating issues and proposing solutions

Strong communication skills and the ability to work both independently and collaboratively in a fast-paced environment

Familiarity with processes governing U.S. and foreign patent and trademark filings

Experience using online IP databases and tools such as PAIR, ePCT, and TSDR

Ability to handle time-sensitive responsibilities and work efficiently under pressure

Proficiency in Microsoft Word, Excel, and Outlook is required

Preferred

An associate degree or higher is preferred; equivalent experience or training will also be considered

Three to five years of IP docketing experience in a legal or corporate setting is ideal

Prior experience with CPi or similar docketing platforms is beneficial

Benefits

Bonus program

Retirement Planning

Comprehensive Health and Wellness

PTO

Work-Life Balance

Company

Beacon Hill

Glassdoor3.9

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Founded in 2000

Boston, Massachusetts, USA

1001-5000 employees

http://www.beaconhillstaffing.com

H1B Sponsorship

Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (38)

2024 (94)

2023 (76)

2022 (60)

2021 (77)

2020 (86)