Apply on Employer Site

Cherry Creek School District · 2 days ago

School Office Manager - Joliet Learning Center

1855 S JOLIET ST, AURORA, CO, 80012, US

Full-time

Onsite

Mid Level

3+ years exp

Cherry Creek School District is seeking a School Office Manager for the Joliet Learning Center. This role involves performing administrative office functions to ensure the smooth operation of the school office, providing support to the Principal and staff, and managing various administrative tasks.

EducationHigher EducationKnowledge Management

Responsibilities

Provide administrative support to the Principal, administrators, and school staff by updating electronically shared meeting documents, newsletters, and handbooks; scheduling and coordinating appointments, meetings, and facilities which may include major events and/or travel and lodging arrangements; maintaining and updating the master calendar for the school year; coordinating building use; creating and maintaining filing systems; distributing mail; issuing and tracking building keys; and updating the school’s website, marquee, and Blackboard Connect. Publish weekly calendar and information bulletin for building staff

Greet, welcome, and assist all staff, students, parents/guardians, community members, callers, and visitors to the school. Answer phones, provide information, take and deliver messages, and direct callers to the appropriate individual. Assist visitors, answer inquiries, provide information, and direct to appropriate school areas. Diffuse conflicts and/or difficult situations as needed in the school office

Monitor students sent to the school office for disciplinary reasons, brain breaks, testing opt-out, etc

Draft and/or prepare letters, memorandums, reports, labels, forms, special projects, presentations, and related materials that may be highly confidential. Proof material for errors. Record and distribute minutes of meetings. Research and collect data, compile statistics, and prepare regularly scheduled or special reports

Manage and oversee arrangement for personnel substitutes, including the use of the automated substitute system, report verification, and training on system use

Monitor building cameras, visitors, visitor sign-in procedures, and building activities including evacuation drills and crisis situations such as building evacuations, lockdowns, emergency situations, and safety procedures. May act as a liaison for 911/emergency calls and initiate crisis procedures in the administrator’s absence with direction from appropriate officials. Support and assist the school’s clinic on an emergency basis or when necessary. Assist with general student management in the hallways when needed

Supervise the maintenance of facility and all equipment. May also serve as liaison with Information Systems for equipment problems

Train, direct, supervise, and problem solve with support personnel to meet standards of performance; assist in the evaluation process. Set up, maintain, and monitor building personnel files and appropriate paperwork (e.g. hire/separation forms, requisitions, change of status forms, payroll, evaluations, distribution of district forms, etc.). Manage and monitor workflow process of all personnel hires and separations in the Enterprise Resource Planning (ERP) system

Assist in the development, maintenance, and monitoring of the school budget(s) and report variances to supervisor

Perform other duties as assigned or requested

Qualification

Administrative support experienceMicrosoft OfficeOrganizational skillsBudget managementInterpersonal relations skillsCommunication skillsClerical skillsHuman resources knowledgeSafety awarenessCultural competence

Required

Criminal background check and fingerprinting required

High School Equivalency (HSE) diploma

Three (3) years of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience

Intermediate knowledge of common office application software

Intermediate knowledge of Microsoft Office

Advanced knowledge of typical office equipment such as telephones, copiers, email, etc

Intermediate verbal and written communication skills

Intermediate organizational skills

Advanced interpersonal relations skills

Ability to work alone and with others

Ability to write routine reports and correspondence

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

Ability to keep up-to-date technically and apply new knowledge to the job. Includes adapting to and mastering new system applications and processes as implemented by the district or school

Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds. Willingness to contribute to cultural diversity for educational enrichment

Ability to stay current with District policy, standards, and training in the areas of data quality, data privacy, and cyber-security with respect to student and staff data, and related information systems

Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator

Ability to promote and follow Board of Education policies, District policies, and building and department procedures

Light work strength level (lifting or carrying up to 25 pounds)

Works both indoors and outdoors

Typically a moderate noise level

Work location is subject to change to meet the requirements of the organization

Frequent bending and reaching

Occasional lifting, pulling, and pushing

Occasional standing and walking

Manual dexterity to operate a computer keyboard

Repetitive motions

Visual concentration and depth perception

Eye/hand coordination (e.g., typing, ten key)