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NEOGOV · 1 day ago

Travel Coordinator

Orange County Superior Court, CA

Full-time

Hybrid

Entry Level

$5,577.87/mo - $6,905.60/mo

3+ years exp

NEOGOV is seeking a Travel Coordinator for the Orange County Superior Court. The Travel Coordinator will plan, coordinate, and schedule travel arrangements for court staff, ensuring compliance with travel policies and handling related administrative tasks.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Plans, recommends, confirms, and adjusts travel reservations and trip logistics for court and judicial staff; arranges ground transportation, and guarantees air and lodging reservations ensuring compliance with the Courts travel policies and procedures; works with 3rd parties including the Judicial Council to book travel and trainings when necessary; and resolves the day-to-day travel issues such as last-minute flight or itinerary changes

Communicates all trip information to travelers; compiles and distributes the trip itinerary with required travel documents; may brief court and judicial staff on proper travel protocol(s)

Completes and submits registration and payment for conferences and training for court and judicial staff; works with conference and training venues to confirm receipt of payment and registration

Creates or requests a Travel Training Request (TTR) or Travel Expense Claims (TEC) form from court and judicial staff; calculates related costs, verifies and monitors budget, and obtains appropriate travel approvals

Gathers related receipts and travel documents from staff upon the return to the court; assists with processing claims for reimbursement; and reconciles travel expenses and court credit card

Answers general travel inquiries for court and judicial staff regarding policy, pricing, event location, and routing questions; may locate additional travel options as requested

Creates and prepares correspondence to airlines and hotels regarding travel problems, refunds, and other issues

Maintains files, tracking logs, and court systems; updates a variety of documents, schedules, and manuals to include mandatory training; compiles data for internal usage and reporting; conducts audits of judicial education credits; tracks compliance with judicial education reporting; and ensures registration of judicial offers for orientation and education

May provide administrative support and other duties as needed within the assigned area

Attends and actively participates in professional and team meetings; remains informed of new policies, state guidelines, developments in travel, new trends, and innovations, and laws related to travel; and performs related duties and assignments

Qualification

Travel coordinationBudget monitoringClerical supportAdministrative supportCommunication skillsProblem-solvingAttention to detail

Required

High school diploma or GED equivalent -AND- three (3) years of full-time (or equivalent) travel, clerical, or administrative support experience

Successfully completed accredited college or university courses in a discipline used in government programs (including, but not limited to, information systems, business or public administration, communications, or psychology) may be substituted for the experience requirement on the basis of three semester units or equivalent, equaling three months of experience