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Rexford Industrial · 23 hours ago

Assistant Construction Project Manager

Costa Mesa, CA

Full-time

Hybrid

Mid Level

$32.93/hr - $40.86/hr

3+ years exp

Rexford Industrial Realty, Inc. is a leading industrial real estate investment and management company. They are seeking an Assistant Construction Project Manager to support multiple industrial building projects by managing schedules, budgets, and administrative tasks, while collaborating closely with Project and Construction Managers.

Commercial Real EstateReal EstateReal Estate Investment

Growth Opportunities

Responsibilities

Manage electronic file database for each project

Assist Project / Construction Managers (CM) in preparing and updating comprehensive budgets and schedules throughout the duration of each project

Assist the CM's in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval

Assist CM's in the preparation and issuance of contracts and Work Orders for consultants, contractors, and vendors

Ensure new contracts are completed, entered into the project database, and coordinated with the accounting team

Manage contemplated budget variances, Change Orders, and reallocations for each project

Attend weekly and monthly project update meetings and take the lead in the preparation of standard tracking documents for review

Ensure CO's are performed, the project database is updated, and all updates are coordinated with the accounting team

Manage and review contractor and consultant Pay Applications regarding the accuracy of work reported as complete

Ensure Contractors are complying with their contractual insurance requirements and maintain the files

Review substantial completion certificates and ensure all required project close-out documents are obtained

Communicate relevant project information to the CM, Property Manager (PM), and Accounting Dept

Review invoices with CM's and monitor compliance with contract requirements ensuring all conditions are satisfied before invoices are approved for payment

Ensure all project-related invoices including requests for payments, purchase orders, invoices from vendors and similar documents are being processed by the accounting team

Collect lien releases from Contractors and suppliers; track preliminary notices and conditional/unconditional lien release waivers

Communicate ideas for improving company processes and for developing this attitude in others

Qualification

Construction administrationConstruction accountingProject management softwareYardi accounting softwareMicrosoft ExcelCommunication skillsProblem-solving skillsTeam collaborationTime management

Required

Experience with Industrial, Warehouse building, and Office interior construction

3+ years of experience in construction administration

Must be proficient in Word, Excel (can maintain complex spreadsheets), Project, and Outlook, and proficient in learning and mastering new software applications (i.e. Smartsheet)

Construction accounting experience in Yardi accounting software

Utilize email, voice, and project management software; provide clear direction and respond to inquiries

Learn new technologies and work processes

Working knowledge of construction contract terms to negotiate favorable deal terms

Experience working under time and other constraints