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Self Enhancement, Inc. · 1 week ago

ON CALL RECEPTION AMBASSADOR

Portland, OR

Full-time

Onsite

Entry, Mid Level

2+ years exp

Self Enhancement, Inc. is seeking an On Call Reception Ambassador to create a positive first impression for visitors and manage front office functions. This role involves customer service, administrative support, and facilities coordination to ensure a welcoming environment at the Tony Hopson, Sr. Center for Self Enhancement.

CommunitiesEducationFamily

Comp. & Benefits

Responsibilities

Greet and direct visitors, parents, students, and staff with professionalism and warmth

Answer phones, assist with inquiries about the Agency, and transfer calls to appropriate staff members

Distribute brochures or information as requested by visitors

Perform a variety of clerical duties, including calendar management and meeting preparation/scheduling

Learn and manage various programs such as Van Request, Hop Cards, Amazon orders, and Conference Room Tech support

Coordinate and support the scheduling and technical needs of conference rooms

Responsible for opening and closing of the building each day, ensuring the building is secure and the alarm is set

Manage van reservations, ensuring all bookings are complete, valid, and accurate for key check-in and check-out

Maintain all visitor sign-ins and coordinate with facilities to ensure the cleanliness and organization of the staff lounge, including managing printer and copier supplies

Qualification

Customer Service ExcellenceMicrosoft Office SuiteOrganizational SkillsInterpersonal CommunicationAdministrative SupportMultitasking AbilitiesProgram ManagementWriting Skills

Required

Strong interpersonal and communication skills

Ability to learn and manage various programs and systems

Excellent organizational and multitasking abilities

Proficient in Microsoft Office Suite and other relevant software

Commitment to the mission and values of SEI

Minimum of 2 years of office receptionist experience

Proven ability to perform under pressure while effectively & efficiently handle multiple simultaneous complex tasks and projects

Excellent writing skills to include proper grammar, report writing/formatting, proofreading and editing

Proven effective interpersonal communication skills including the ability to effectively interface with all levels of cultures and people

Must have current and valid state driver's license, in good standing with no insurability restrictions and must be insurable under SEI's auto insurance policy