Paradies Lagardère · 1 day ago
Licensing Coordinator II
Atlanta, GA
Full-time
Onsite
Mid Level
3+ years expParadies Lagardère is seeking a Licensing Coordinator II to join their licensing team. The role involves obtaining and renewing licenses, tracking compliance requirements, and maintaining licensing databases while ensuring timely and accurate filing of applications and vendor payments.
Hospitality
Responsibilities
License Administration. Increasingly handle entire lifecycle of obtaining, maintaining, renewing, and tracking assigned license types (approximately 4,500) in partnership with the Corporate Paralegal/Licensing and Regulatory Compliance, as needed to operate within various governmental authorities throughout the United States and Canada for a diverse retail and dining organization, including but not limited to the following types of license:
General: Business Licenses, Health Permits, Food Permits, Fire, Wastewater, and Duty-Free Permits
Highly Regulated: Alcohol and Tobacco Licenses
Miscellaneous: e.g. Grease trap permits, live music, milk, burglar alarm permits, lottery permits
Training; Audits. Assist with training and troubleshooting to maintain license obligations, including responsibility to display, along with random audit to ensure compliance at all times
LicenseHQ Administration. Own and administer LicenseHQ system and ensure all licenses are properly entered/tracked/maintained to allow for accurate reporting and compliance with all regulatory requirements, legal obligations and company policies and practices
Gross Receipt Spreadsheet. Develop and maintain Gross Receipt Filings & Deadline Spreadsheet for licensing function and tax professionals
Deadline Report. Own preparation and distribution of weekly deadline reports based on available resources (including new store opening calls and construction reports) to ensure proper coordination and all deadlines are timely met
Help develop and maintain policies and procedures related to the Licensing Compliance software, along with custom “Renewal Instructions” for internal license personnel, within each state/county/city based on independent research of requirements
Handle all invoice approvals, check requests, and vendor/law firm payments ensuring such expense hits the proper profit and loss sheet
Assist and interface as company representative with external counsel and governmental agency representative in the areas of highly regulated license
Independently coordinate with relevant state, county, and city offices confirming all necessary documentation & fees required for licensing, monitor timing of process and maintain good working relationships with various governmental offices
First Line Legal Support. Provide first line support with respect to voluminous inquiries to the legal department from business partners, either providing resources/answers directly or providing direction to the appropriate legal resource for support
Complete other administrative duties required as part of the licensing process
Special Projects. Support and assist staff with various special projects, administrative items, corporate compliance, and reporting
Qualification
Required
3+ years of experience as a paralegal or licensing professional, which may include law firm, in house, IT procurement or comparable work
Proven strength with respect to Corporate Entities / Licensing / Regulatory Compliance / Record Management (familiarity with licensing rules, especially liquor licensing, is a plus)
Excellent organizational skills, initiative, intuitiveness, detail orientation, responsiveness, interpersonal skills, sensitivity to confidential information, and a can-do attitude
Superior interpersonal skills to effectively communicate with internal and external parties
Demonstrate attention to detail with strong prioritization and organizational skills to maximize efficiency, ensuring deadlines are met
Strong problem-solving, analytical and decision-making skills
Demonstrate ability to handle confidential and sensitive information and safeguard the confidentiality of all information disclosed (including personal information of senior officers of the Company)
Microsoft Office (Word, Outlook, Excel, PowerPoint), Adobe, legal research, and strong computer skills
Preferred
College degree (bachelors or associates) or paralegal certificate preferred
Company
Paradies Lagardère
Paradies Lagardère is the North American division of Lagardère Travel Retail, a global leader operating more than 4,900 stores across Travel Essentials, Duty Free & Fashion and Foodservice in airports, railway stations and other concessions in 51 countries worldwide.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Gregg Paradies
President and CEO
John Jamison
EVP and Chief Financial Officer
Company data provided by crunchbase