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McGough · 1 day ago

Property Administrator

Minneapolis, MN

Full-time

Onsite

Entry Level

1+ years exp

McGough is a respected partner with six generations of experience in construction projects. The Property Administrator provides comprehensive administrative support to the Senior Property Manager and ensures smooth operations at Butler Square while delivering exceptional service to tenants and vendors.

Building MaterialConsultingReal Estate

Growth Opportunities

Responsibilities

Serve as the primary contact for tenants and vendors at the Butler Square Management Office

Pre-approve invoices by coding, verifying documentation, and resolving discrepancies prior to manager approval

Review Guard Activity Reports and address or escalate any unusual activity

Open, distribute, and manage incoming mail

Respond to tenant requests via phone, email, and online work order systems

Act as liaison between cleaning, maintenance, security teams, vendors, and property management

Review of daily security reports

Draft letters and memos for manager review and approval

Coordinate onboarding for new tenants, including keys, locks, signage, and welcome gifts

Deposit checks received through the management office via the online portal

Generate financial reports through MRI

Copy, file, and maintain posted invoices

Coordinate team meetings with property management

Manage building card access systems

Maintain electronic and hard copy building files

Schedule conference room usage and manage audiovisual equipment for tenants

Run delinquency reports and assist managers with follow-up on outstanding accounts

Maintain office equipment and ensure supplies are stocked and ordered as needed

Produce rent rolls for property management and leasing teams

Maintain sub-meter reports for accounting

Conduct building walk-throughs and document maintenance or repair needs

Track and manage tenant and vendor certificates of insurance

Distribute monthly rent statements via email or mail

Assist with preparation of monthly reports

Maintain and update tenant and vendor contact lists

Coordinate and support tenant events

Collect vendor pricing increases for budget planning

Prepare annual budget books

Run annual general ledger reports

Update electronic and hard-copy tenant and vendor files for the new year

Assist with planning and execution of the annual Tenant Holiday Party

Coordinate the annual building fire drill

Maintain and distribute updated Tenant Handbook and Building Criteria Manual

Update the Vendor Contract Summary Report

Participate as an active member of the MGM Team. Contribute to shared goals and collaborate with colleagues on achievement of priorities

Collaborate with internal teams, contractors and other stakeholders to align efforts. Build and maintain strong relationships with internal and external stakeholders

Coordinate tenant move-ins and move-outs

Maintain accurate tenant and vendor files

Collaborate with internal teams, contractors, and external stakeholders

Perform additional duties as assigned