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HarbourVest Partners · 4 days ago

Executive Assistant, Client Operations

Boston, MA

Full-time

Hybrid

Mid, Senior Level

$83K/yr - $137K/yr

5+ years exp

HarbourVest Partners is a global firm with a commitment to delivering impactful solutions to clients. They are seeking an Executive Assistant to support the Client Operations team, managing calendars, coordinating travel, and providing general administrative support.

Asset ManagementFinanceFinancial ServicesVenture Capital

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Manage Outlook calendars, schedule meetings, and resolve scheduling issues across multiple geographies and time zones

Coordinate travel arrangements (domestic & international) including flights and hotels; troubleshooting if unexpected changes arise

Consolidate and submit expense reports as requested

Assist in coordination and creation of presentation materials

Support logistics for meetings, offsites, teambuilding, etc.)

Provide general administrative support to ensure smooth daily operations

Qualification

Microsoft Office SuiteOutlookPowerPointConcurDiscretionProfessionalismOrganizational skillsCommunication skillsAttention to detailProblem-solving skillsTeam collaboration

Required

Highly organized and able to prioritize effectively in a fast-paced environment

A motivated individual who shows sharp attention to detail and consistent follow-through

Skilled at building and maintaining strong working relationships

Discreet and professional in handling confidential information

Committed to excellence and continuous improvement

Ability to work independently and as part of a team

Thorough knowledge of Microsoft Office Suite and proficiency in PowerPoint and Outlook; experience with Concur a plus

Strong focus on detail; resourcefulness and adaptability

Strong organizational and problem-solving skills, with the ability to handle tasks efficiently and accurately

Sound judgment and professionalism when interacting with all levels of the organization

Excellent written and verbal communication skills

Preferred

Familiarity with financial/investment terms and concepts a plus but not required

Associate's degree

5-8 Years' experience in similar capacity preferred

Benefits

Discretionary annual bonus

Long-term reward programs

Comprehensive total rewards package

Retirement

Health

Insurance

Paid time off

Wellness programs

Company

HarbourVest Partners

Glassdoor4.4

HarbourVest Partners is a private markets firm providing solutions to help clients invest in primary funds, real assets, and private credit.

Founded in 1982

Boston, Massachusetts, USA

1001-5000 employees

http://www.harbourvest.com

H1B Sponsorship

HarbourVest Partners has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (3)

2023 (2)

2021 (1)

2020 (1)