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University of New England · 1 week ago

Office Manager, COM Recruitment, Student, and Alumni Affairs

Portland, ME

Full-time

Onsite

Mid Level

$52K/yr - $56K/yr

3+ years exp

The University of New England is Maine’s largest private university, offering a supportive community and diverse educational opportunities. The Office Manager for the COM Office of Recruitment, Student, and Alumni Services will manage daily operations and provide comprehensive administrative support to ensure the department functions smoothly.

EducationHigher EducationUniversities

No H1B

Responsibilities

Serves as administrative liaison with students, faculty, staff, parents, alumni, vendors, and/or other key department constituency: explains policies/procedures; answers various questions; coordinates services; handles special requests or problems, referring to supervisor and advising on appropriate actions as necessary

Manages the budgetary activity for the department and keeps the associate and assistant dean apprised: initiates and processes financial documents related to operating budgets, capital budgets, special accounts, and the like; monitors financial activity; organizes and maintains financial records; prepares related reports

Coordinates, initiates, prepares, processes, and/or monitors various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University personnel and/or outside individuals/organizations

Provides administrative support for the Associate and Assistant Deans for RSAS, including (but not limited to) managing work schedule, appointments, travel arrangements, phone calls, and written correspondence

Manages various special projects as assigned

Develops, organizes and maintains various departmental files and records, frequently involving cross filing/cross-reference systems

Works as part of the team to manage department related events generally outside of standard business hours

Commits to actively fostering a welcoming culture of belonging and inclusion

Performs other related duties as assigned

Qualification

Administrative supportOffice managementBudget managementSupervisory skillsOrganizational skillsCommunication skillsFiling systemsBookkeepingTeamworkProblem-solving

Required

Bachelor's degree in business or other appropriate discipline, plus three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired

Proven supervisory skills

Broad base of general administrative and office management knowledge and skills

Excellent organizational skills

Experience in overseeing, organizing and maintaining moderately complex filing and records systems

Previous experience with computerized information systems

Excellent communication, writing and math skills

Ability to deal effectively with a wide variety of individuals inside and outside of the University

Ability to function independently as well as work as part of team