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Convergent Research · 2 days ago

Fungal Community Project Coordinator

Watertown, MA

Full-time

Onsite

Mid Level

3+ years exp

Convergent Research is a Focused Research Organization dedicated to advancing biotechnology through novel microorganisms. They are seeking a highly organized Community Project Coordinator to manage outreach and communications within the global fungal research community while also supporting project management efforts for their Fungal Program.

BiotechnologyLife ScienceNon Profit

Responsibilities

Initiate, manage, and oversee program outreach efforts with the global fungal scientific community

Maintain working relations with a large number of community experts to routinely solicit information about organisms and methods

Develop and conduct community surveys for feedback

Coordinate and attend meetings with community experts, keep meeting notes, prepare meeting materials and discussion topics, and manage follow-up communications

Manage incoming community-related communications. Assist in scheduling meetings with external collaborators

Build and maintain a structured database of researchers, collaborators, and community contacts

Research and track scientific conferences, workshops, and community events relevant to fungal biology, microbiology, and biotechnology

Draft short research briefs, background summaries, and landscape overviews related to scientific events, emerging communities, or thematic areas of interest

Coordinate logistics for in-person and virtual scientific meetings, workshops, and convenings, including scheduling, speaker coordination, and materials preparation. Support speaker preparation, information sharing, and post-event follow-up

Support planning and execution of the Fungal Program by maintaining clear project documentation, timelines, and milestone tracking in collaboration with program leadership

Assist in the development and upkeep of concise project plans, including scope, objectives, deliverables, timelines, and dependencies

Track progress against milestones and flag risks, delays, or resourcing needs; support follow-up on action items

Prepare meeting agendas, capture notes, document decisions, and track action items for program meetings

Help compile progress summaries, internal updates, and external reports aligned with Wellcome Trust–funded program requirements

Maintain organized repositories of program materials, protocols, presentations, and reference documents

Provide general administrative and coordination support, including document formatting, meeting follow-ups, and light calendar management

Support internal research planning efforts and cross-team initiatives as needed

Qualification

Fungal researchProject managementGoogle WorkspaceMicrosoft OfficeDiversityInclusion awarenessCommunication skillsOrganizational skillsAttention to detailSelf-starter

Required

>3 years of experience in fungal research is required

>3 years of experience in program coordination, project management, operations, or a similar support role is required

Bachelor's degree required in scientific or research-intensive fields (e.g., biology, bioengineering, microbiology, public health, or related disciplines)

Demonstrated ability to manage multiple workstreams, track details, and follow projects through from planning to execution

Strong organizational skills with excellent attention to detail

Ability to synthesize complex information into clear, concise written summaries

Ability to navigate scientific content such as conference programs, research abstracts, and technical documentation

Strong written and verbal communication skills; professional and thoughtful in external interactions

Proficiency with Google Workspace and Microsoft Office; familiarity with collaborative and project management tools (e.g., Notion, Airtable, Slack, Monday, or similar) is a plus

Self-starter who demonstrates initiative and can operate effectively with limited oversight

Demonstrated commitment to diversity, inclusion, and cultural awareness through actions and communication