The University of Georgia · 19 hours ago
Office Manager
Athens, GA
Part-time
Onsite
Mid, Senior Level
5+ years expThe University of Georgia is the state’s flagship university and is seeking an Office Manager for the Department of Romance Languages. The role involves coordinating logistics, assisting with faculty hiring processes, and supervising administrative staff while managing departmental operations and budgets.
Artificial Intelligence (AI)Information TechnologyRoboticsSoftware
Responsibilities
Coordinate New Hires/Returning Hires: Prepare EOO letters; Fill out EOO form; Prepare offer letters for all faculty ranks
Prepare annual renewal letters for non-tenured faculty
Scan and submit faculty promotion and tenure dossiers
Compose correspondence for the department head’s signature
Assist with the preparation of annual evaluations for faculty
Prepare and coordinate MRR and SRR proposals for Gilbert Hall
Handle FMD requests for surplus pick-ups, office updates, etc. based on updates to office assignments
Assign yearly office assignments for graduate students and instructors
Collaborate with OGE and Immigration Services for visa paperwork and documentation
Determine the Gilbert Hall classroom assignments for each semester, and provide to sectioning officer for data entry into Banner
Update the Romance Languages Directory for each academic year
Receive and prepare deposit transmittals for Graduate Translation Exam’s
Serve as the coordinator for Faculty Search committees: Preparation of Job Announcements for UGAJobs and other online platforms; Planning zoom and in-person interviews; Planning hotel accommodation, if needed, for in-person interviews
Review list of constituents using GAIL: Prepare and send Thank you letters
Event management: organize fundraising efforts for departmental foundation accounts
Serve as the supervisor for the department’s administrative assistant position
Approve timesheets, absence and leave requests in OneSource
Complete annual evaluations
Handling training and management of staff tasks and responsibilities: Which can include, but is not limited to, reviewing and revising GTA offer letters
Supervising the data entry of courses into Banner and fixing issues when they arise for scheduling
Serve as the liaison between the Franklin Business Office and the department
Assist faculty, graduate students, and staff with the preparation of expense reports and Travel Authorization form(s)
Maintain list of monetary commitments, to assist with the tracking of expenses and budget amounts
Keep track of FCSIB to coordinate hiring of GTAs and part-time and limited-term instructors, as well as overload compensations
Create, approve, and submit NEP’s for ROML invited speakers/guests
Coordinate with speakers/guests to complete vendor registration forms
Submit scholarship recipient data in Scholarship Universe
Qualification
Required
High school diploma or equivalent and 5 years of related experience
Able to work independently and in a responsible manner to perform these duties
Strong organizational and people skills; proven skills in written communications
Previous experience in the management of complex projects, including skills to identify, prioritize, and accomplish specific tasks needed to accomplish routine work
Flexibility to adapt to changes in work priorities and job needs
Excellent computer and technology skills including proficiency in Microsoft Works, Excel, PowerPoint, Adobe CS6, eLc, Degreeworks, Dreamweaver, Qualtrics, SARA
Experience in the use of the Banner Student System, Athena, Argos, and NOLIJ
Ability/willingness to learn other technology applications and office processes
Company
The University of Georgia
The University of Georgia, a land-grant and sea-grant university with state-wide commitments and responsibilities, is the state's flagship institution of higher education.
10001+ employees
H1B Sponsorship
The University of Georgia has a track record of offering H1B sponsorships. Please note that this does not
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2025 (188)
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2021 (72)
2020 (59)
Funding
Current Stage
Late StageLeadership Team
Mark Johnson
Chief Technology Officer, Grady College of Journalism and Mass Communication
Alan Dorsey
Professor of Physics and Associate Chief Information Officer for Research
Recent News
Alfred P. Sloan Foundation
2023-10-27
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