University of New England · 2 weeks ago
Office Manager, Academic Affairs
Portland, ME
Full-time
Onsite
Mid Level
$52K/yr - $56K/yr
3+ years expThe University of New England is Maine’s largest private university, offering hands-on learning in a supportive community. The Office Manager of Academic Affairs will assist the Associate Dean in managing office operations and a variety of administrative tasks within the College of Osteopathic Medicine.
EducationHigher EducationUniversities
No H1B
Responsibilities
Serves as an administrative liaison between Office of the COM Associate Dean of Academic Affairs and students, UNE’s faculty and adjunct faculty, staff, senior management as well as parents, alumni, vendors, and/or other key department constituency staff
Manages the budgetary activity for the department and keeps the associate dean apprised: initiates and processes financial documents related to operating budgets, capital budgets, special accounts, and the like; monitors financial activity; organizes and maintains financial records; prepares related reports
Coordinates, initiates, prepares, processes, and/or monitors various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University personnel and/or outside individuals/organizations
Coordinates the scheduling, travel arrangement support, reimbursement and payment for visiting faculty recruited to help with the delivery of the curriculum
Supervises the electronic posting and the manual distribution (as appropriate) of the finalized academic schedule of classes
Supervises the printing and distribution of letters, schedules, syllabi, exams, and grade reports
Ensures the timely availability of classrooms, other special facilities, and equipment (including AV equipment) for the delivery of the curriculum, as necessary
Provides administrative support for the Associate Dean, including (but not limited to) managing work schedule, appointments, travel arrangements, phone calls, and written correspondence
Manages various special projects, such as doing background research, updating various policy manuals and handbooks and archive searches
Develops, organizes and maintains various departmental files and records, frequently involving cross filing/cross-reference systems
Work as part of the team to manage department related events generally outside of standard business hours
Performs other related duties as assigned
Qualification
Required
Bachelor's degree in business or other appropriate discipline, plus three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired
Proven supervisory skills
Broad base of general administrative and office management knowledge and skills
Excellent organizational skills
Experience in overseeing, organizing and maintaining moderately complex filing and records systems
Previous experience with computerized information systems
Excellent communication, writing and math skills
Ability to deal effectively with a wide variety of individuals inside and outside of the University
Ability to function independently as well as work as part of team
Preferred
Bookkeeping/accounting training or experience desirable
Letter of Recommendation
Benefits
Multiple health and dental plan options, plus vision coverage.
Up to 8% retirement plan match.
Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
UNE tuition waiver for employees, spouses, and domestic partners.
UNE tuition waiver for dependents of employees with 1 year of full-time service.
50% tuition reduction if less than 1 year of full-time service.
Company
University of New England
UNE is a university offering undergraduate, graduate and professional degree programs in liberal arts, science, health and medicine areas.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$10.3MKey Investors
Cornelia Cogswell Rossi Foundation
2022-10-26Grant· $0.3M
2012-08-13Grant· $10M
Leadership Team
Jeri Fox
Associate Professor
Recent News
2025-12-18
2025-11-27
2025-11-07
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