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Fox Rothschild · 17 hours ago

Office Services Coordinator

Sarasota, FL

Full-time

Onsite

New Grad, Entry Level

Fox Rothschild is a professional services firm seeking an Office Services Coordinator to provide high quality office services support. The role involves managing front-end activities, assisting with clerical support, and maintaining office organization and cleanliness.

Business IntelligenceConsultingLaw EnforcementLegal

No H1B

U.S. Citizen Only

Responsibilities

Handles all front-end activities, including front desk coverage, facilitating incoming calls, assisting visitors, set up and cleaning of conference rooms, and assisting with the delivery and set-up of catering for meetings

Assists with general clerical support and various administrative tasks, including but not limited to:

Ensuring proper indexing and filing of both paper and electronic documents

Processing new business intake requests and handling conflict searches

Creating and maintaining original and electronic client case files

Searching and reviewing electronic document files for specific requests

Processing third-party vendor invoices and attorneys’ expenses as needed

Works with the Office Administrator on tasks such as equipment set-up and office maintenance

Collaborates as needed with other firm and external resources to complete local office projects and tasks

Orders supplies and stocks copy rooms, kitchen, and conference rooms, and maintains organization and cleanliness of shared spaces

Responsible for maintaining appropriate inventory levels for all supplies

Responsible for accurate copying/printing and assembly of reprographics projects, faxing, and scanning in accordance with instructions and firm policies

Sorting, distributing, collecting, and metering mail and parcels timely and accurately

Providing on-site assistance to the Information Services team, including set-up of video and audio-conferencing equipment and assisting with computer equipment

Performing incidental cleaning and dusting of shared office spaces

Maintaining organization and cleanliness of copy rooms, file rooms, and kitchen areas

Adhering to firm policies, procedures, standards, and maintaining confidentiality

Other duties, as assigned

Qualification

Customer service orientationNotary Public certificationOffice equipment knowledgeMS Office proficiencyMulti-tasking abilityMeet deadlinesEffective communicationOrganizational skillsAttention to detail