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Big Brothers Big Sisters of Northeast Wisconsin · 1 week ago

Philanthropy & Executive Support Coordinator

Green Bay, WI

Full-time

Onsite

Entry Level

2+ years exp

Big Brothers Big Sisters of Northeast Wisconsin is seeking a Philanthropy & Executive Support Coordinator to provide high-level administrative and operational support to the CEO and Director of Philanthropy. The role involves managing scheduling, coordinating fundraising events, and supporting donor stewardship efforts to enhance the organization's fundraising capabilities.

CharitySocial AssistanceTraining

Responsibilities

Provide comprehensive administrative support to the CEO and Director of Philanthropy, including calendar management, scheduling, meeting coordination, and preparation of materials

Support internal and external communications by drafting correspondence, preparing agendas, and tracking follow-up items

Assist with board-related preparation, including compiling materials, coordinating logistics, and maintaining organized records

Help manage priorities, timelines, and project coordination to ensure leadership initiatives move forward efficiently

Coordinate logistical planning and execution for organizational fundraising events, including timelines, vendor coordination, materials and day-of support

Maintain event calendars, task lists, and internal communication to ensure alignment across departments

Support sponsorship fulfillment and tracking, including benefits delivery and acknowledgement

Assist with post-event follow-up, including thank you communications and reporting support

Support donor stewardship efforts, including acknowledgement letters, donor communications, and stewardship tracking

Assist with preparation and submission of small grants and corporate gifts, including gathering supporting materials and completing online applications

Maintain accurate donor and sponsorship records within the donor database/CRM

Support development reporting and data organization as needed

Qualification

Administrative supportEvent coordinationDonor stewardshipCommunication skillsOrganizational skillsConfidentialityTeam playerAdaptability

Required

2+ year of experience in administrative support, nonprofit operations, development support, or a related field

Must have a valid driver's license and the ability to travel within the community throughout the workday with full access to an automobile and automobile insurance in the amount required by the state of Wisconsin

Highly organized, detail-oriented, and proactive

Strong written and verbal communication skills

Ability to maintain confidentiality and exercise discretion

Comfortable working behind the scenes to support organizational goals

Collaborative team player with a service-oriented mindset

Ability to adapt to shifting priorities in a fast-paced nonprofit environment