Railroad Construction Company, Inc. · 1 week ago
Accounts Receivable Administrator
Paterson, NJ
Full-time
Onsite
New Grad, Entry Level
$70K/yr - $75K/yrRailroad Construction Company, Inc. is seeking a motivated and detail-oriented team player to join our Accounts Receivable Department as an Accounts Receivable Administrator/ Junior Accountant. This role offers a dynamic opportunity to work within a robust accounting team, providing plenty of room for professional growth and advancement.
CommercialConstructionGovernmentRailroadTransportation
Hiring Manager
Tracy Latimer
Responsibilities
Maintain records for major construction contracts to support billing preparation using prescribed methods (including AIA formats) and submit all required documentation such as prevailing wage certified payrolls, owner documentation, and waivers. Owners include NY MTA/LIRR, Port Authority of NY & NJ, NJ Transit, AMTRAK, U.S. Navy, Washington Metro, SEPTA, MBTA, and private clients
Collect and verify all required subcontractor documentation and review certified payroll reports to ensure compliance with prevailing wage regulations
Prepare daily cash receipt deposits for ACHs, wires, and checks across multiple accounts, including posting transactions in Vista Viewpoint accounting software
Prepare and mail monthly customer statements
Manage collection calls and follow up on weekly invoice receipt confirmations
Perform time-and-material billing and price lump-sum change orders for ongoing projects
Maintain and update union and non-union billing rates for time-and-material billing
Communicate with project management staff to ensure compliance with accounting procedures
Assist with job cost tracking and monthly cost reviews to ensure projects remain profitable
Enter all project information sheets into Vista Viewpoint for job creation
Qualification
Required
High school diploma or GED required
Preferred
associate degree or coursework in accounting, finance, or construction management
Understanding of invoicing, billing processes, and recordkeeping
Familiarity with intercompany billing
Basic knowledge of prevailing wage concepts and certified payrolls, or willingness to learn
Proficiency with Microsoft Excel including VLOOKUP and Pivot Tables
Ability to communicate clearly with project managers, subcontractors, and customers via email and phone
Company
Railroad Construction Company, Inc.
Celebrating 100 Years in Business! RCC was founded in 1926 and for 94 years operated as a family-owned business.
Founded in 1926
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Regina Strickland
ACCOUNTS PAYABLE
Recent News
2025-10-07
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