NEXTAFF ยท 3 days ago
Front Desk & Administrative Coordinator
Gulfport, MS
Full-time
Onsite
Entry Level
$15/hr - $20/hr
2+ years expNextaff is an accounting firm seeking a professional and detail-oriented Front Desk & Administrative Coordinator to support daily operations. The role involves receptionist duties, administrative support, and client communication, particularly during tax season.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Greet clients, manage front desk operations, and answer incoming calls
Schedule appointments and maintain a clean, organized reception area
Handle mail, document drop-offs/pick-ups, and verify client identity
Scan, upload, and organize client documents
Prepare engagement letters, invoices, and assembled tax returns
Track return progress and follow up on missing items
Respond to client inquiries and send reminders or document requests
Assist with Accounts Receivable: prepare invoices, send payment reminders, track balances, and maintain A/R reports
Support CPAs during tax season with organizers, Form 8879, and document prep
Order office supplies and coordinate equipment maintenance
Qualification
Required
Experience with Accounts Receivable or basic billing tasks required
Strong organization, communication, and customer service skills
Ability to multitask in a fast-paced environment
Must maintain strict confidentiality
Office Coordinator: 2 years (Required)
Preferred
Prior administrative, receptionist, or office support experience preferred
Experience in a CPA or professional services office is a plus
Proficient with Microsoft Office and Quickbooks highly preferred; comfort with digital document systems
QuickBooks: 2 years (Preferred)
Microsoft Office: 2 years (Preferred)
Benefits
Health insurance
Referral program
Company
NEXTAFF
Nextaff is a staffing and recruiting company providing workforce strategies and solutions.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2016-08-01Acquired
Leadership Team
James Windmiller
Chief Operating Officer / Co-Founder
John Snellings
Co-Founder - Phoenix, Denver, Orlando & Sarasota
Recent News
2025-06-20
Company data provided by crunchbase