EvolutionIQ · 1 day ago
Office Manager & Executive Assistant
New York, NY
Full-time
Onsite
Mid LevelEvolutionIQ’s mission is to deliver state of the art technology that helps insurance claims teams make claims handling more accurate, fair, and efficient. The Office Manager & Executive Assistant will play a key role in running day to day office operations and providing executive administrative support to the Co-founders.
Artificial Intelligence (AI)Commercial InsuranceFraud DetectionInsuranceInsurTechRisk Management
Responsibilities
Take ownership of office operations, ensuring a delightful experience for all team members and visitors
Oversee the day-to-day office activities, including maintaining office supplies, managing equipment, coordinating daily lunch deliveries and handling facilities-related matters
Assist C-suite executives and team members with various administrative tasks, including scheduling meetings, managing calendars, and handling travel arrangements and even some dog walks from the office
Lead the planning and execution of both onsite and offsite events, such as happy hours, holiday parties, trade shows, and company offsites
Work closely with team leaders to bring their ideas for office culture and logistics support to life
Collaborate with the People & Recruiting teams to support their efforts, from scheduling interviews to coordinating candidate travel logistics through to promoting strong company culture & team building activities
Support all internal teams with group travel and event logistics
Be present in the office 5 days per week to provide support and maintain an engaging in-office presence
Qualification
Required
Proven experience as an Office Manager and/or Executive Assistant, or similar role, for a fast-paced startup demonstrating excellent organizational and multitasking skills
Proactive, self-starter with the ability to anticipate needs, take initiative, and solve problems
Thrive in fast-paced, collaborative environments interfacing with everyone from logistics personnel to executive stakeholders
Skilled at asking the right questions to understand each Executive's pain points and preferences, enabling you to provide highly tailored support to our three co-founders
Your collaborative approach makes you an invaluable team player, always seeking solutions and opportunities to positively contribute to the team's success in a dynamic and fluid work environment
Your results-oriented mindset drives you to set and surpass ambitious goals, continuously striving for excellence and utilizing data-driven insights to measure success
Demonstrates exceptional written and verbal communication skills
Enjoy being around dogs and are happy to run a dog-friendly office environment
Take ownership of office operations, ensuring a delightful experience for all team members and visitors
Oversee the day-to-day office activities, including maintaining office supplies, managing equipment, coordinating daily lunch deliveries and handling facilities-related matters
Assist C-suite executives and team members with various administrative tasks, including scheduling meetings, managing calendars, and handling travel arrangements and even some dog walks from the office
Lead the planning and execution of both onsite and offsite events, such as happy hours, holiday parties, trade shows, and company offsites
Work closely with team leaders to bring their ideas for office culture and logistics support to life
Collaborate with the People & Recruiting teams to support their efforts, from scheduling interviews to coordinating candidate travel logistics through to promoting strong company culture & team building activities
Support all internal teams with group travel and event logistics
Be present in the office 5 days per week to provide support and maintain an engaging in-office presence
Benefits
Medical, dental, vision, short & long-term disability, life insurance and AD&D, and 401k matching.
Additional family, wellness, and pet benefits.
Paid time off and sick leave, 100% paid parental leave (16 weeks for primary caregivers and 12 weeks for secondary caregivers).
We offer a flexible schedule for new parents returning to work.
Catered lunches, happy hours, pet-friendly spaces, and monthly technology stipend.
$1,000/year for each employee for professional development, as well opportunities for tuition reimbursement.
Company
EvolutionIQ
EvolutionIQ is an AI company that offers claims guidance solutions for insurance companies.
Founded in 2019
51-200 employees
H1B Sponsorship
EvolutionIQ has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (16)
2024 (4)
Funding
Current Stage
Growth StageTotal Funding
$63.45MKey Investors
Brewer Lane VenturesFirst Round Capital
2024-12-20Acquired
2024-08-14Series C· $20.15M
2023-06-22Series Unknown· $10.31M
Leadership Team
Michael Saltzman
Co-Founder, Co-CEO
Recent News
MarketScreener
2025-10-31
Company data provided by crunchbase