Office Administrator to County Administration jobs in United States
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NEOGOV · 2 days ago

Office Administrator to County Administration

positionVero Beach, FL
timeFull-time
remoteOnsite
seniorityEntry, Mid Level
money$30.89/hr - $30.89/hr
date2+ years exp

NEOGOV is part of the Indian River County Board of County Commissioners, and they are seeking an Office Administrator to provide executive level assistance and administrative support. The role involves managing calendars, coordinating meetings, and ensuring effective communication within County Administration.

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H1B Sponsor Likelynote

Responsibilities

Performs a variety of complex administrative tasks associated with managing office activities
Ensures communication between Deputy and Assistant County Administrators, departments, elected officials, and customers (the public) is handled professionally and responsively
Reviews and checks records, forms and other documents for accuracy, completeness and conformance to rules and regulations
Maintains and monitors a suspense file/database or electronic tracking system to ensure all County Administration tasks and items are followed up in a timely manner
Develops and supervises the maintenance of filing systems; develops office procedures
Takes and prepares minutes for Senior Leadership Team Meetings, if Executive Assistant to County Administrator is not available
Serves as the Secondary Board of County Commission Agenda Coordinator. Utilizes the electronic agenda program and coordinates preparation of the County Commission agenda for Regular and Special Call Meetings/Workshops and ensures the agenda is posted to the County website
Collects information and data and compiles for reports on various assigned projects
Maintains a Deputy and Assistant County Administration Read File
Opens, screens, prioritizes, reviews and route mail
Reviews, screens, and responds to emails
Interviews visitors to the Deputy and Assistant County Administrator's office and attempts to solve problems without further referral
Independently reads, classifies, refers, and/or answers memos, reports, and correspondence
Processes purchasing requisitions and handles matters related to procurement for County Administration
Coordinates, documents, and processes travel for County Administration
Initiates and completes special projects as directed by the Deputy County Administrator or Assistant County Administrator
Provides advice and assistance on behalf of the Deputy and Assistant County Administrator when appropriate
Performs related work as requested or assigned

Qualification

Administrative supportMicrosoft OfficeRecord keepingLocal government knowledgeTime managementMeeting minutesOffice equipment operationInterpersonal skillsCommunication skillsProblem-solving

Required

An associate's degree in public or business administration, organizational management, communications, or related field from an accredited college or university
At least two (2) years of progressively responsible experience as an administrative or executive assistant
Knowledge of modern office management methods and procedures to promote effective and efficient management of County Administration
Knowledge of administrative-level support functions to support the County Administration
Knowledge and practice of effective organization and time management skills
Knowledge and understanding of local government operations
Must possess excellent interpersonal and communication skills to serve others
Ability to work in a fast-paced environment that demands sensitivity to confidential matters
Ability to analyze and solve administrative problems and render advice and assistance
Ability to understand and follow oral and written instructions
Ability to work independently
Ability to analyze information and make judgment decisions
Must be able to comprehend, speak and write the English language
Must possess excellent skills in the use and understanding of Microsoft Office software
Knowledge and understanding of policies and procedures
Ability to operate various office equipment
Ability to maintain and update logs, files, and records with a high degree of accuracy
Ability to prepare correspondence and reports
Ability to record and transcribe meeting minutes
Ability to research documents
Ability to learn and adhere to the requirements of Florida's Sunshine Law and Public Records Law

Preferred

Bachelor's degree preferred
Certified Administrative Professional preferred

Company

NEOGOV

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NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
dateFounded in 1999
location
El Segundo, California, USA
people-size501-1000 employees
web-link
http://www.neogov.com

H1B Sponsorship

NEOGOV has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)

Funding

Current Stage
Late Stage
Total Funding
$700M
Key Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity

Leadership Team

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Shane Evangelist
CEO
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Brandon McDonald
Head Of Marketing
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Company data provided by crunchbase