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NEOGOV · 1 day ago

Contract Coordinator (Procurement and Contracts) - Purchasing

Savannah, GA

Full-time

Onsite

Entry, Mid Level

$60K/yr - $60K/yr

2+ years exp

NEOGOV is seeking a highly qualified Contract Coordinator to join the City of Savannah's Purchasing Division. This role is responsible for analyzing contract documents, ensuring compliance with city standards, and managing contracts across various departments including Water/Sewer and Streets. The position requires strong organizational skills and a customer-service focus to effectively coordinate procurement processes and monitor contract performance.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Monitor contracts by reviewing payrolls; conducting interviews; enforcing contractual compliance; investigating non-compliance; and ensuring wage restitution is paid; providing training; type correspondences; maintaining project files

Prepares and issues administrative material and executed contracts; ensures invoices are processed and proper documentation is submitted

Coordinates with City staff to establish capital improvement projects (CIP); makes recommendations regarding budget overrun; ensures budget adjustments are made; compiles reports; tracks costs and adjustments; ensures compliance with the budget; prepares and issues requisitions and purchase orders

Coordinates, prepares, and processes procurement documents; obtains bid numbers and wage decisions; follows projects through the life of a contract from the procurement process to contract closeout

Provides information necessary for the establishment of new CIP projects and makes required budget adjustments

Compiles monthly, quarterly, and annual reports for capital improvement projects

Ensures contract compliance regarding payment and performance bonds for construction contracts; provides status inquiries to the census bureau updating the construction progress reporting survey monthly for project

Processes, approves, and reviews payment requests for accuracy; verifies required documentation; approves and processes all other project payments

Reviews certified payrolls weekly for each project, conducts on-site employee interviews to ensure compliance; investigates non-compliance and ensures wage restitution is paid

Performs other related duties as assigned

Qualification

Contract complianceBudget managementProcurement processesAccounting principlesProject managementInterpersonal relationsOffice practicesOral communicationWritten communicationOrganizational skills

Required

Bachelor's Degree in Accounting, Finance, Business or Public Administration, or a related field supplemented by two (2) years of professional budgeting, contracts, accounting or financial management experience; or possession of any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities

Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment

Knowledge of city purchasing and contracting procedures

Knowledge of generally accepted accounting principles

Knowledge of modern office practices and procedures

Knowledge of computers and other modern office equipment

Skill in developing short- and long-range plans

Skill in establishing priorities and organizing work

Skill in the operation of computers and other modern office equipment

Skill in public and interpersonal relations

Skill in oral and written communication