CF Legal Recruiting and Staffing · 17 hours ago
Event Coordinator
NYC Metro Area
Full-time
Hybrid
Entry, Mid Level
$75K/yr - $85K/yr
2+ years expCF Legal Recruiting and Staffing is seeking an Events Coordinator responsible for planning and executing external client-facing events and attorney speaking engagements. The role involves managing events from ideation to execution, ensuring smooth operations, and collaborating with the Marketing and Business Development team.
Staffing & Recruiting
Hiring Manager
Mandy Rigby
Responsibilities
Serve as the lead project manager for events from initial creative design and pre-planning stages through on-site execution
Responsible for being onsite (before, during and after) to manage on-site logistics including all on-site hospitality, audio-visual and other logistics
Ensure alignment with the Marketing and Business Development team on all client-facing events and work with partners and practice management to develop an understanding of the internal and external clients based on business development plans
Collaborate with the firm’s Marketing and Business Development team to create email invitations and oversee design and content as well as other collateral including agendas, seminar materials, slides, handouts, evaluation forms, name badges and promo items
Conduct site visits, select and secure appropriate venues and process contracts
Prepare event proposals, “run of show” documents and other planning documents to ensure events runs smoothly
Assist with managing event budgets, ensuring that expenses are within the approved budget, and processing all related payments and invoices
Ensure all documents and relevant materials are stored in iManage and client information responsibly saved in relevant databases
Liaise with partners and Marketing and Business Development leads, as needed, regarding invitations and mailing lists
Suggest, implement and share best practices on management and operations for events with Business Development and Marketing teams
Build and strengthen vendor outside relationships
Assist with special projects, including training materials and best practice documents
Assist with technologies and tools for firm communications, including email campaign software, CRM and other project management tools
Qualification
Required
Bachelor's Degree & 2-3 years of event management experience in an event management company or professional services environment
Proven experience managing professional events from concept through execution
Excellent written and verbal communication skills, attention to detail, organizational and project management skills
Excellent interpersonal skills
Must be punctual and reliable
Able to work independently and as part of a team, managing multiple projects simultaneously and meeting deadlines
Able to work effectively in a fast-paced environment
Strong creative thinking and problem-solving skills
Outstanding client service mindset and professional demeanor; ability to represent the firm positively in various settings
Ensure the confidentiality of all the firm's and clients' documentation and information
Proficiency with Microsoft applications, including Word, PowerPoint, Outlook and Excel
Preferred
Bachelor's Degree preferred
Benefits
Bonus eligible
Paid overtime
Comprehensive benefits
Company
CF Legal Recruiting and Staffing
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase