WASHINGTON DULLES MARRIOTT SUITES · 2 days ago
Director of Finance
Herndon, VA
Full-time
Onsite
Lead/Staff, Director/Executive
$110K/yr - $125K/yr
5+ years expWASHINGTON DULLES MARRIOTT SUITES is seeking a Director of Finance responsible for generating financial reports and protecting the owner’s assets. The role involves preparing and reviewing budgets, financial reports, and overseeing daily financial operations to ensure accurate financial management and reporting.
Hospitality
Responsibilities
Daily Tax Tracking for Rooms and all outlets, work to identify the variances and verify Tax Exempt. Follow the SOP for Pinnacle regarding Tax Exempt backup, ensure proper documentation is available and kept on file
Post Income Journal each morning, any variance needs to be identified and directed to the correct general ledger account, if an update to the import in PVNG needs to be made, please reach out to the Director of Finance for Pinnacle
Review and ensure that PMS reports for Guest Ledger, City Ledger and Advance Deposits match the General Ledger balance in PVNG. If there is a variance, review the Profit Center Detail to identify and reclass
Oversee the daily cash deposit and over/short tracking. Deposits should be made weekly to your Deposit Account, separated by day. Keep a copy of all checks taken to the bank on property
Perform any cashier’s duties as needed and ensure safe is in balance
Any payments received for City Ledger accounts should be posted to the proper account and allocated to the exact invoice (s) that the check is referencing, do not post payments to the oldest balance, this is especially important for Marriott Bonvoy reimbursements
On Monday of each week, update the cash forecast, this will include running reports for actual cash deposits, clearing checks in the Bank Rec module of PVNG and selecting invoices to be paid in the upcoming check run. Review for errors or cash shortage and distribute and/or upload to Egnyte. Ensure that all ACH debits that cleared through the bank account have been posted in PVNG. If there is a forecast cash shortage, please discuss this with the GM, VP of Operations and CFO
Operating Forecast is due to Ownership on Monday of each week, focus heavily on current month and the next 90 days. Discuss and review with Sales, Revenue Management and General Manager for accuracy. Distribute and/or upload to Egnyte
Review Guest Ledger, check all the statuses and ensure that zero balance accounts are checked out, any guests that have departed without a method of payment are written off or transferred to City Ledger, advanced deposits that have past the check in date are kept or returned
City Ledger ensure that the Sales Team is following up on collecting payment. Clear any Deposit Keeps or Deposit Returns from the City Ledger
Biweekly, verify and approve payroll. This includes ensuring that Managers that have taken time off have put in their PTO, any associates that are paid PTO have those hours available, Pinnacle does not allow associates to “borrow” unearned PTO. Verify that tips and gratuities that are being paid out, tie to the tips and gratuities collected
P&L and Balance Sheet are due to Ownership no later than the 15th day of the month for the prior month
Complete all necessary CEP files and upload to Egnyte
Ensure that a Month End Checklist is completed and updated
Verify all Sales Bonus payouts, ensure you have all backup from CI/TY and that the revenue has been correctly posted, verify Excel Workbook for accuracy and ensure that executed bonus plans are on file and that the Workbook matches the plan in place
Post Recurring Entries each month and utilize Templates as needed
Verify payroll accuracy and GL Connect upload
Ensure that the Marriott Bonvoy reimbursement invoice is posted properly in PMS City Ledger
PTO report MUST be run the day the payroll reports are available (every other Thursday). Create the journal entry, upload and post. Run a final Pinnacle PTO report from CoAdvantage and ensure that the PTO balance on the CoAd report matches the PTO liability account on the Balance Sheet
Ensure that invoices uploaded on a regular basis and input with proper coding and Use Tax accruals
First draft of the monthly P&L to be routed no later than the 12th day of the month
Additional accruals/invoices processed prior to the 15th
Submit all taxes online for payment and complete the calculations for Sales/Occupancy/Meal no later than the 15th of each month. The workbook is in SharePoint and a new file should be started each month
Monthly-bank reconciliation and all supporting documents
Monthly-City Ledger and Guest Ledger Aging with notations on issues
Monthly-Balance Sheet reconciliation with all supporting documents
Year End-A&L reconciliation and Journal Entries prior to January 25th
Follow all SOP’s generated from Pinnacle Hotel Management
Management of all bank accounts, including the checkbook for the Beverage Account
Go through CI/TY training and FS PMS training for back office/Accounting knowledge
Monthly Capital Expenditure entries and submission to the CFO for reimbursement
Proper utilization of Targetvue for Budget and Forecasting, PVNG for P&L and reporting
Ensure that backup of all invoices and journal entries are uploaded to PVNG
Filing of monthly local and state sales, use and occupancy tax returns, which will include educating Front Office and outlets on proper handling of tax-exempt guests, timely and accurate filings with all jurisdictions
Review accounts payable for proper use tax accruals
Annual liquor license renewal
Audit petty cash receipts and all Expense Reports, follow Pinnacle Hotel Management guidelines on all items
Preparation of annual budget
Facilitate the accurate and timely preparation of cash flow statements, management of receivables, payables, cash balances, control mechanisms and timely deposits of funds
Monitor hotel revenues and expenses and ensure accurate recording with established guidelines
Investigate and critique variances to budget or to prior year and offer practical improvement ideas to management
Assist other departments in budget preparation
Review leases, contracts, agreements, find a way to trace them for expiration
Liaison with software vendors to resolve software problems
Follow Pinnacle Hotel Management Policies and Procedures related to Accounting Functions
Approach all encounters with guests and employees in a friendly, service-oriented manner
Maintain regular attendance in compliance with hotel Standards, as required by scheduling, which will vary according to the needs of the hotel
Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working
Comply with all hotel standards and regulations to encourage safe and efficient hotel operations
Qualification
Required
Bachelor's degree in accounting is preferred with a minimum of five years related experience in all Accounting aspects or 1 year as a Controller or Director of Finance
Combination of education and experience equivalent to a B.A. or B.S. degree in accounting is preferred
Working knowledge of all areas of accounting (A/R, A/P, Payroll, collections, inventory control, credit, etc.)
Demonstrated in-depth sales and marketing techniques and financial principles
Effective ability to communicate orally or in written form effectively with co-management, internal and external customers
Demonstrate the ability to anticipate and solve practical problems or resolve issues
Strong judgment, ability to make decisions independently, and leadership qualities
Lifting objects, 25 pounds
Carrying, (ranging from clipboard to small equipment)
Kneeling -during times of inspection for proper cleanliness and banquet room set ups
Full mobility is required in order to usually inspect and monitor the building environment
Continuous sitting and standing
Company
WASHINGTON DULLES MARRIOTT SUITES
Get to Washington Dulles Marriott Suites with ease, as our hotel provides free 24 hr. shuttle rides to and from Dulles International Airport.
Herndon, Virginia, US
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase