Hillel International · 3 days ago
Office Manager at Vanderbilt Hillel
Nashville, TN
Full-time
Onsite
Entry, Mid Level
$40K/yr - $50K/yr
2+ years expHillel International is seeking an Office Manager for Vanderbilt Hillel to enhance Jewish student life. The Office Manager will oversee daily operations, provide administrative support, and ensure a welcoming environment for students and visitors.
CommunitiesEducationNon ProfitReligion
Responsibilities
Serve as the first point of contact for students, faculty, community members, and visitors, creating a welcoming and professional front-facing presence for Vanderbilt Hillel
Provide administrative support to the Executive Director, including scheduling meetings, coordinating travel, and preparing materials
Support finance and fundraising operations through bookkeeping assistance, expense reporting, reimbursements, donor research, and gift processing
Aid program staff maintenance of student engagement database
Collaborate across Programming, Development, and Student Life teams to ensure strong operational alignment
Oversee daily operations of the Ben Schulman Center for Jewish Life, ensuring that the building is clean, safe, functional, and ready for programs and events
Coordinate with vendors, contractors, and service providers such as cleaning, maintenance, and security
Manage office operations and systems, including phones, mail, office equipment, supplies, and shared resources
Collaborate with programming staff to support event setup and breakdown, including room layouts, furniture, AV needs, and supplies
Maintain the building reservation calendar for programs, meetings, and rentals
Manage inventory and ordering of office, kitchen, and cleaning supplies
Support onboarding and supervision of front-desk staff, security staff, and student building ambassadors
Welcome students, staff, and visitors into the building and help direct questions and requests to the appropriate team members
Provide administrative support to the Executive Director
Process expenses and donations accurately and on time
Keep digital databases and physical filing systems organized and up to date
Monitor building needs and proactively address maintenance, supply, or scheduling issues
Support staff and student leaders as they plan and execute programs in the space
Partner closely with the Executive Director to anticipate organizational needs and improve operational systems
Qualification
Required
2+ years of experience in office management, administrative operations, facilities management, or a comparable mix of responsibilities
Experience with bookkeeping, expense tracking, or financial systems (QuickBooks or similar preferred)
Demonstrated ability to manage multiple priorities while maintaining attention to detail and follow-through
Proficiency with Microsoft Office (Excel, Outlook, Word) and general office software
Strong organizational skills and a proactive, solutions-oriented mindset
Excellent written and verbal communication skills
Comfort working independently while collaborating closely with a team
Ability to lift and move moderately heavy items (approximately 30–50 lbs) as needed
Sensitivity to and respect for Jewish traditions, values, and community norms
Commitment to Hillel's mission and to fostering a warm, inclusive environment for students
Preferred
Familiarity with AI tools, social media, and marketing platforms such as Canva or Meta Business Suite
Benefits
Health insurance
Retirement plan
Life insurance
Long-term disability
Flexible spending accounts
Generous vacation and sick time
Professional development opportunities
Mentorship
Access to training and resources through Hillel International
Company
Hillel International
Hillel International is the world's largest Jewish college organization.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$47.66MKey Investors
Jim Joseph Foundation
2022-03-14Grant· $0.07M
2021-06-06Grant· $11.4M
2019-09-09Grant· $7M
Leadership Team
Adam Lehman
President and CEO
Recent News
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2025-12-20
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2024-05-19
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2024-05-19
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