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State of South Carolina · 1 day ago

Administrative Assistant - 60024253 REPOST

Lexington County, SC

Full-time

Onsite

Entry Level

2+ years exp

The State of South Carolina is seeking an Administrative Assistant to provide general administrative support for Office Director(s). The role involves managing appointment calendars, composing documents, and assisting with budget monitoring and special projects.

Government

Responsibilities

The person in this position will provide general administrative support for Office Director(s) such as actively monitoring appointment calendars, composing correspondences and documents, compiling materials for meetings and travel arrangements, travel authorizations, travel reimbursements, processing mail (email and paper), filing, and routing correspondence

Revise and edit correspondence; gather, analyze, and compose information

Develop and revise electronic forms to support communication within the office and with school districts

Maintain a directory of stored materials such as standard operating procedures for efficient updates and retrieval

Support the monitoring of office budgets; provide monthly updates to the director(s) and staff regarding operational efficiency and suggest and train staff through necessary adjustments for improvement

Initiate and process information related to the Office of Finance and assist staff in utilizing individual budgets

Support special projects beyond core duties, including but not limited to: managing website and social media content, overseeing project timelines, polishing and publishing content for office staff, and managing professional development records for educators attending Office of Career Readiness (OCR) professional development for renewal credit

Manage the OCR website; refine and upload 504 compliant content material to the website

Prepare and route purchase orders and grant awards through the appropriate approval channels

Support other staff in accurately completing purchase orders and utilizing the ART system

Use various budgetary and operational management platforms to prepare and reconcile purchase orders and invoices for all supplies and materials, ensuring timely and accurate processing

Train office staff and support staff on new and existing procedures, including travel processing, purchasing, correspondence development, and budgeting and fund tracking

Perform other duties as assigned

Qualification

Administrative supportBudget managementTyping proficiencyData entryAttention to detail

Required

A high school diploma and work experience that is directly related to the area of employment

A bachelor's degree may be substituted for the related work experience

Preferred

Bachelor's degree and two (2) years of relevant administrative or program experience; or associate's degree and four (4) years of experience; or high school diploma and five (5) years of progressively responsible administrative experience

Strong proficiency in typing, grammar, and data entry with a high degree of accuracy and attention to detail