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Winston & Strawn LLP · 1 day ago

Washington, DC - Administrative Receptionist

Washington, DC

Full-time

Onsite

Mid Level

$50K/yr - $58K/yr

3+ years exp

Winston & Strawn LLP is a leading global law firm that emphasizes a collaborative work environment and professional growth. They are seeking an Administrative Receptionist to manage visitor interactions, provide administrative support, and maintain a positive atmosphere in the reception area.

Law Practice

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Greet and welcome clients and visitors; call to announce their arrival and direct such parties in accordance with firm policies; notify manager of difficult situations

Maintain a positive and professional manner when dealing with internal and external clients.Adhere to professional standards in appearance and dress

Provide administrative support to operations and facilities.Responsibilities include processing invoices for payment in Firm’s accounts payable system, scheduling conference rooms and services and other tasks requested by Facilities & Operations Manager

Respond to all Concierge inquiries and direct to appropriate departments or persons for fulfillment

Answer incoming external and internal calls.Provide information and assistance as appropriate

Pre-register guests and ensure the security of the workplace by notifying building security or Facilities & Operations Manager of unwanted guests in the firm.Provide clearance for non-registered guests as appropriate

Assign visitor offices and inform facilities for name plate purposes and update any changes in the visitor list

Book and confirm conference rooms for internal and external clients, including food and refreshment orders and additional IS requirements using the firm’s booking system. Contact facilities & operations manager of conflicts

Monitor conference room activity and communicate with appropriate departments to facilitate restocking and daily clean-up

Notify conference room services, facilities and IS support with any modifications or cancellations of reservations

Seek approval from manager for non-billable reservations and/or extended reservations per guidelines

Resolve potential conference room conflicts by contacting appropriate parties; advise manager of potential issues as they may arise

Assist with distribution of building access key fobs

Provide administrative assistance to attorneys and practice coordinators, to include but not limited to, printing documents, e-mails, scanning documents, faxing, minor edits to documents and FedEx labels

Assist Business Development and Attorney Recruiting departments with preparations for client and attorney receptions and special events, as requested

Work overtime when necessary; be flexible with work schedule

Arrange car service reservations for clients and attorneys

Complete various administrative projects, as assigned

Maintain neatness of lobby and reception area

Qualification

Receptionist experienceMicrosoft Office SuiteAutomated telephone systemsInterpersonal skillsOral communicationWritten communicationProblem-solvingTeamwork

Required

High school diploma or GED equivalent required

Three plus years of receptionist or administrative experience working in a law firm or corporate environment required

This is an in-office role and will be expected to be in the office 5 days per week

Preferred

Proficiency in Microsoft Office Suite preferred

Benefits

Comprehensive healthcare benefits package

Yearly retirement contribution

Annual discretionary merit bonus

Company

Winston & Strawn LLP

Glassdoor4.3

Winston & Strawn LLP is an international law firm with more than 975 attorneys in key financial centers around the world.

Founded in 1853

Chicago, Illinois, US

1001-5000 employees

https://www.winston.com

H1B Sponsorship

Winston & Strawn LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (6)

2024 (5)

2023 (8)

2022 (4)

2021 (4)

2020 (3)