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Tri-Counties Regional Center · 1 day ago

Accounting Assistant II #2124

Santa Barbara, CA

Full-time

Onsite

Mid Level

$31.90/hr - $35.16/hr

3+ years exp

Tri-Counties Regional Center is seeking an Accounting Assistant II to perform advanced accounting duties and ensure accurate billing processes. The role involves working with electronic billing systems, verifying compliance, and assisting with audits while maintaining internal controls.

AssociationHealth CareNon Profit

Culture & Values

Responsibilities

Assist with all aspects of electronic billing using the eBilling system – to include generating invoices, downloading electronic bills, deleting and re-creating invoices as needed, organizing distribution to vendors, uploading files upon receipt, and assisting in reconciling to Certification Letters

Follow up with service providers regarding requests for additional invoices and/or corrections to billings

Access electronic bills directly online to verify compliance with required back-up

Run attendance reports for any pro-rated billings for residential facilities and calculate correct payment amount using Department of Developmental Services (DDS) approved methodology

Verify accuracy of day program billing for attendance, holidays and half days (if applicable)

Train vendors to use eBilling system and the Service Provider Portal

Distribute, collect and verify completeness and accuracy of enrollment forms for eBilling system, Service Provider Portal and direct deposit and enter data into the system

Work with POS team to complete POS monthly check runs – to include reconciling all postings to cash requirements report, printing checks and EFTs, transmitting to the bank, and filing reports in binders. Run check run reports before each check run to make sure payments are made accurately

Upload posted authorizations to the Service Provider Portal and generate emails that include authorizations to vendors

Assist in resolving any vendor payment issues. Send correspondence as needed

Run queries and distribute weekly and monthly reports, including but not limited to duplicate authorizations, exceptions to service standards monitoring, Title 17 compliance, Trailer Bill Language (TBL) compliance, open authorizations by team, authorizations ending in specified month, and other reports identified to assist the POS team and Services and Supports department in maintaining a clean audit. Perform month end processes such as VOID’s, pre-paid’s, vendor refunds and adjustments. Update the Journal Entry Log on a monthly basis

Participate with auditors and managers in external CPA and DDS audits as well as assist with internal audits. Maintain internal controls as specified in the audits

Assist in maintaining Department of Finance & Administration, POS Job Notebook to include documenting processes and procedures

Provide backup specifically for the other Accounting Assistant II positions and for all daily functions in POS team as needed

Work on various special projects as requested by the POS Accounting Manager, Controller and CFO

Research and keep current on accounting standards, best practices, policies and procedures

Travel may be required to other TCRC offices, vendor locations and other Regional Centers

Assist with filing and mailings as needed

Assist with reissuing 1099s requested by vendors

In-Home Support Services (IHSS) data tracking

Other duties as assigned

Qualification

Accounting principlesExcelAccounting softwareData entry10-key by touchInterpersonal skillsProblem solvingOrganizational skillsTeam playerInitiative

Required

B.A. / B.S. degree in accounting, finance, economics or business and three years of accounting or finance experience

A.A. degree or equivalent coursework or professional education in accounting, finance, economics or business and five years of increasingly responsible accounting or finance experience

A valid California Driver License, clean driving record and proof of automobile insurance are required

Strong knowledge of accounting principles and procedures and ability to apply these in the work performed

Intermediate to advanced skill level for Excel, Word, e-mail, Internet and accounting software

Ability to provide technical assistance on the use of Excel and accounting software

Ability to analyze situations accurately and adopt an effective course of action. Problem solving experience

Successful and timely management of multiple projects and tasks concurrently

Excellent interpersonal and customer service skills. Communicates with respect, openly, directly and effectively. Responds professionally

Positive and responsive attitude

Excellent organizational and planning skills

Ability to work effectively with a variety of different people. Team player

Thinks ahead, minimizing potential problems. Proactive in identifying areas to improve

Takes initiative to learn new procedures and computer systems

10-key by touch

Data entry

Adequate manual dexterity and coordination for operation of an automobile, computer, and other standard office equipment is required for this position

The ability to sit at a workstation for long periods of time, the ability to read, write and comprehend large amounts of written material such as reports and regulations, use the telephone, and communicate via electronic mail are all required on a daily basis

The use of an automobile and the ability to drive is absolutely required on a daily basis

The ability to stand, sit or walk for moderate distances on uneven terrain is also required on a daily basis

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools, or control and reach with hands and arms

The employee frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat

The employee must frequently lift and/or move up to 10 lbs. and infrequently up to 20 lbs

Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus