Healthcare Management Administrators · 1 day ago
Office Manager II
Bellevue, WA
Full-time
Hybrid
Mid Level
$77K/yr - $94K/yr
3+ years expHealthcare Management Administrators (HMA) is a leading third-party health plan administrator committed to delivering customized health plans to medium and large employers. The Office Manager II will ensure efficient office operations, provide high-level administrative support, and manage facilities while maintaining a professional environment.
Health CareInsurance
Responsibilities
Investigate, track and resolve safety and facility concerns; coordinate repairs with property management/vendors
Serve as SME for mail/shipping operations and optimization efforts
Support execution of BCDR/Emergency response plan and employee safety programs
Assist with planning and execution of company events hosted by Compliance/Facilities
Support annual SOC audit execution for internal controls assigned to Facilities
Anticipate scheduling conflicts and propose solutions
Collect and prepare briefing materials for meetings; ensure leaders are fully prepared
Collaborate on presentations and reports; edit and format documents
Monitor governance and operational deadlines; proactively ensure compliance
Support Record Management Program execution
Coordinate follow-up on action items across departments
Serve as the go-to resource for new team members joining the Compliance and Facilities team
Qualification
Required
3-5+ years of experience in administration support or office support roles
Proficient experience in Microsoft Suite (Outlook, Word, Teams, SharePoint, PPT, etc)
Experience with mail operations and facility management best practices
Experience drafting and finalizing internal and external communications as well as creating decks to present
Proven track record managing complex calendars, coordinating travel, and handling confidential information
Familiarity with organizational safety protocols, record management programs
Ability to manage budgets, expenses reporting and cost control
Experience working cross-functionally in mid-sized or large organizations
Proactive problem-solver with strong prioritization skills
High emotional intelligence and cultural sensitivity
Able to manage up and across with professionalism and diplomacy
Professional demeanor and responsiveness to staff and visitors
Ability to adjust to changing priorities and environments
Ability to lift, push, carry and pull objects weighing more than 15 pounds on a regular basis
Frequent bending, standing and walking throughout the workday
Must be able to move safely and efficiently in an office environment
Ability to perform repetitive motions and maintain physical stamina for extended periods
Available to respond to critical situations outside of standard business hours, including evenings, weekends and holidays as needed
Preferred
AA or BA degree in Communications, Business Administration, Healthcare Administration preferred
Benefits
Seventeen (IC) days paid time off (individual contributors)
Eleven paid holidays
Two paid personal and one paid volunteer day
Company-subsidized medical, dental, vision, and prescription insurance
Company-paid disability, life, and AD&D insurances
Voluntary insurances
HSA and FSA pre-tax programs
401(k)-retirement plan with company match
Annual $500 wellness incentive and a $600 wellness reimbursement
Remote work and continuing education reimbursements
Discount program
Parental leave
Up to $1,000 annual charitable giving match
Company
Healthcare Management Administrators
HMA is Proving What's Possible in Healthcare®.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Lindsay Harris
Board Member
Recent News
2025-09-30
Company data provided by crunchbase