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Federal Way Public Schools · 2 days ago

Executive Director of Business Services

Federal Way, WA

Part-time

Onsite

Lead/Staff, Director/Executive

$197K/yr - $197K/yr

5+ years exp

Federal Way Public Schools is seeking an Executive Director of Business Services to lead various financial and operational functions within the district. This role involves overseeing departments such as accounting, payroll, and budgeting while ensuring alignment with the district's strategic plan and equity policy.

Education

Responsibilities

Lead and direct the District’s Accounting, Purchasing, and Budget and Grants Departments, including oversight, management, and evaluation of personnel, business processes, materials, equipment, and programs

Develop skills and abilities of staff within various departments, including, Accounting, Payroll, Purchasing, and Budget and Grants departments; assess and integrate best practices into all activities ensuring efficient and effective operations

Provide vision and direction to the Payroll Department in collaboration with the CFO and Directors of Payroll and Budget Services

Analyze, determine, implement and report on policies, guidelines, priorities, and the scheduling of various ongoing projects

Assists the Chief of Finance and Operations in the preparation of the budget. Maintains continuous control of school district expenditures as prescribed by the budget

Directs the accounting and purchasing policies of the District, including purchasing supplies, materials and equipment in a fiscally responsible manner, and related storage and distribution

Analyze business practices to insure proper quality control and performance standards are in place and standards are met to increase District operational efficiencies

Maintain and oversee the training of other staff as appropriate on the District’s Business Office protocols and standard operating procedures

Develop appropriate procedural and service-oriented feedback loops regarding regular work, projects, and services in the Business Services Department

Analyze, evaluate and provide regular program feedback with suggested plans for amelioration of any targeted areas of concern to the CFO and other stakeholders

Participate in the District budget planning process, including determination of the need for all programs and departments

With the appropriate staff develop, manage, and report on the departmental budgets assigned within the Business Services Department

Participate and lead as appropriate in the selection, assignment, development, and evaluation of supervisory personnel

Represent the District on various internal and external boards, committees, and functions as needed and serve as a member of the Superintendent’s Cabinet

In the absence of the CFO act as a key advisor in major financial and operational decisions

Attend all board meetings, preparing and sharing information related to all areas of responsibility

Develop and present reports and oral presentations to the Board and others, as assigned

Monitor legislative action and obtain legislative interpretations affecting areas of responsibility

Ensure compliance in all programs required by industry or governmental standards

Maintain current knowledge of rules, regulations, legislation, technology, and procedures governing areas of responsibility

Use technology for analysis, recordkeeping, communication, presentations, training, and workshops

Possess knowledge of and adhere to Governing Policies and District Regulations and Procedures

Participate in special projects as assigned and perform related duties and key responsibilities consistent with the scope and intent of the position

Qualification

Master's degreeWashington State K-12 financeGovernmental accountingPayroll regulationsBudgetingBusinessPlus productsWASBO certificationGrant accounting regulationsCultural competenceAnalytical skillsTrainingDevelopmentInterpersonal skillsCommunication skills

Required

Master's degree in business or public education administration. Qualifying experience may substitute for educational requirements

Five years of successful administrative experience in a school district or other large public agency

Criminal background clearance

Valid Washington State driver's license

Governmental accounting fundamentals

Payroll regulations, including FLSA, IRS, DRS, L&I, and unemployment

Budgeting and projecting costs

Federal and state grant accounting regulations

Demonstrated ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting

Demonstrated ability to communicate clearly to a variety of constituents both orally and in writing

Ability to maintain confidentiality, work under pressure and meet established deadlines

Learn and interpret laws and regulations governing school finance, federal and state grants, and other categorical programs

Prioritize, organize, construct, implement, and monitor timelines and meet deadlines on projects and reports

Extract, interpret, analyze, and compile data from district records for effective reporting

Provide training and direction to district staff

Work independently of daily supervision

Demonstrate success working in a team environment

Be flexible and work effectively under pressure

Evaluate processes for efficiency and effectiveness and present recommendations when necessary

Ensure quality, timeliness, and confidentiality of information

Demonstrate basic knowledge of technology and willingness and ability to increase knowledge to proficiency

Participate as a member of the superintendent's leadership team

Perform essential duties and responsibilities with or without reasonable accommodations

Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others

Ability to establish and nurture an environment that promotes cultural competence, anti-racism, and equitable treatment of staff, students, and patrons of the District

Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools' commitment to: 'Each Scholar: A Voice. A Dream. A Bright Future.'

Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage