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LATICRETE International · 1 day ago

Benefits Specialist

Bethany, CT

Full-time

Hybrid

Senior Level

7+ years exp

LATICRETE International is a global construction brand that has been in business for over 65 years, specializing in high-performance tile and stone installation systems. They are seeking a Benefits Specialist responsible for managing the implementation, administration, and communication of various employee benefit programs, ensuring compliance and data integrity, and working closely with HR and external vendors.

Building MaterialConstructionEventsManufacturingReal Estate

Responsibilities

Responsible for overseeing the day to day administration of employee benefit programs such as health insurance, wellness, disability insurance, FMLA Administration, life and AD&D insurance, employee assistance program (EAP)

Provide guidance on employee questions to ensure comprehension of plan designs and details

Act as liaison between broker and employee to troubleshoot claims issues

Ensure accuracy of file feeds, maintains and updates feeds and resolves data issues with carriers

Manage Annual Open Enrollment process (systems, communications, active, retiree, COBRA)

Maintain and distribute current benefits information and compliance documents at all locations as well as company intranet content

Work with internal accounting team and external consultants to monitor claims funding, billing

Reconcile and resolve billing discrepancies with broker and/or carriers

Perform routine self-audits and prepare reports for HR, Finance and Accounting teams

Ensure appropriate document retention in compliance with federal and state laws and policies

In partnership with the Manager of Human Resources and HR team, develops and implements on-going benefits communications strategy

Reviews and pays periodic vendor invoices and tracks expenses (consulting/trust expenses)

Conduct formal onboarding meeting with new hires to review Workday benefits elections and education and all required tasks

Administration of Unemployment Claims

Reviews, tracks and records, eligibility and disbursement of Tuition Education Reimbursement

Plans wellness events and tracks wellness funding according to budget

Ensures that all processes are properly maintained, up-to-date, as well as documentation to also include medical files, personnel files, I-9 documentation, etc

Directly creates or modifies processes and configuration as necessary by working closely with internal HRIS, payroll and Finance to identify research and resolve issues

Works with external vendors to ensure accurate configuration and maintenance of all supporting systems and processes including file feeds, interfaces, workflow (systems as well as any underlying subgroup structures)

Additionally responsible for holiday calendar, prescription safety glass benefits, tuition reimbursement, employee recognition, monitoring of group email boxes

Administer FMLA, ADA, leaves of absence and short term and Long term disability claims

Communicate rights, policies and expectations to employees requesting leave

Draft and send letters/forms to employees regarding approval or changes to leave status

Generate and distribute weekly leave report

Monitor and track claims and work closely with Payroll to ensure accurate compensation and benefit premium payment

Receives and processes Workers Compensation claims through WC provider

Manages Workers compensation case and coordinates with Payroll to ensure accurate comp/benefits

Assesses company liability and exposure with claims (claim investigations, settlements, and litigation)

Participates in monthly Safety Committee meetings for accident risk management

Maintains and records all Workers’ Compensation Forms for OSHA reporting

Partners with Manager, EHS to complete annual OSHA compliance posting and electronic filing

Coordinates Return to Work programs (temporary, limited, light duty)

Manage day-to-day changes (election changes, address, and employment status changes) to ensure proper data transfer to payroll

Administration and collection of loans/withdrawals

Partners with Finance, 401k Administrator and Broker to perform compliance testing and required filings (5500, non-discrimination testing, etc)

Coordinate on-site and virtual educational seminars through broker

Deliver participant education and communication material in accordance with plan regulations

Administer Deferred Compensation plan to users and monitor updates

Responsible for compliance of all benefit programs, including various government filings (such as 5500 extensions/5500 filings)/PBGC/EEOC) and required notices/postings, plan documents/contracts/SPDs, compliance with ACA , FMLA, COBRA, and ERISA. Processes QDROs and MSO’s

Participate in Annual Audits (401K, WC, PCORI, Credible-Coverage, Non-discrimination)

Ensure labor posters are up to date and compliance in all locations

Remain current on benefit trends and legal changes. Assess impact of legislative changes on benefit programs and ensure that programs are compliant

Qualification

Employee benefits administrationHealth & welfare administrationCompliance knowledgeWorkday proficiencyExcelProject planningCommunication skillsProblem-solvingTeam collaboration

Required

Bachelor's degree with a concentration in business administration, human resources, or equivalent work experience

7+ years' experience in employee benefits with a focus on health & welfare administration as well as 401k

Understanding of systems (enrollment, supporting systems, configuration and structure set up) and payroll processes, Workday a plus

This position requires clear understanding of benefit terminology and various laws and regulations required for compliant administration of benefit programs

Knowledge of current market costs, trends and design for benefit plans

Intermediate knowledge of Excel, Word, Power Point and Outlook Required

Benefits experience including medical, dental (both self-insured), vision, STD (self-insured), LTD, voluntary benefits, wellness, 401K enrollment and beneficiary info, FMLA / Leaves of Absence, Workers' Comp

Excellent communication skills, both verbal and written with a strong customer service focus and desire to deliver best in class services to employees/managers/and business partners

Ability to maintain high level of trust and confidentiality, and using discretion when communicating sensitive information

High sense of urgency; ability to prioritize multiple simultaneous projects to meet deadlines, and maintain a high degree of organization – project-planning skills required

Ability to recognize problems/issues & resolve/recommend process improvements

Ability to work with outside professionals such as attorneys and vendors

Ability to work in a team environment with multiple business units; foster cooperation

Understanding of financial principals related to employee benefit plans