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University of Illinois Urbana-Champaign · 17 hours ago

Extra-Help Events Coordinator

Champaign, IL

Full-time

Onsite

Entry Level

$27.17/hr - $27.17/hr

1+ years exp

The University of Illinois Urbana-Champaign is seeking an Extra-Help Events Coordinator to assist with College-hosted events aimed at enhancing brand engagement and building relationships within the community. This role involves supporting event logistics, coordinating with various teams, and ensuring smooth execution of events.

Higher Education

No H1B

Responsibilities

Assist with events hosted by the College through the Office of the Dean or the Office of Marketing and Communications including, but not limited to, Convocation (December and May), lunches and receptions, guest speakers, faculty investitures, and staff and faculty meetings

Support all aspects of each major event in coordination with the Associate Director of Special Events, Senior Events Coordinator, MarCom team, relevant College units, and planning committees

Assist in processing and tracking event expenditures through university system

Monitor Gies event email inboxes, responding to questions and escalating issues as needed

Coordinate with the Gies facilities team or event planners at event location on room reservations, setup details, and menus adhering to University purchasing timelines and regulations

Assist in processing and tracking registration details and attendee lists

Process entries and manage day to day coordination of the Gies event calendar

Serve as a contact for vendors, participants and committee members

Correspond with presenters, discussants, speakers, and attendees to answer questions about the event

Coordinate event staff and volunteers, including tracking name lists, email communications and responding to questions

Assist with event communications including descriptions, invitations, web pages, promotion, and post-event resources

Ability to work occasional events that fall on weekends or evenings, such as Gies convocation

Coordinate with the Associate Director of Special Events, Senior Events Coordinator and Project Manager to track status and execution of event planning items with project management tool

Coordinate with the Project Coordinator to select Gies-branded swag/gift items for program participants, when appropriate

Create and foster a community within Gies College of Business that is positive, inclusive, and consistent with the strategy and goals of the College

Maintain positive relationships with Gies students, faculty, staff and alumni

Represent Gies College of Business as part of campus event planners and at a variety of events

Qualification

Event PlanningProject ManagementPublic RelationsCommunication SkillsComputer Software ProficiencyTeam CollaborationProblem SolvingTime ManagementInterpersonal Skills

Required

Bachelor's degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field

One (1) year (12 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field

Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required

Preferred

Three years of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field

Event experience within a university or academic department

Company

University of Illinois Urbana-Champaign

The University of Illinois Urbana-Champaign is dedicated to building upon its tradition of excellence in education, research, public engagement and economic development.

Founded in 1915

Champaign, IL, US

10001+ employees