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California Department of Justice · 22 hours ago

Legal Support Supervisor II

Sacramento, CA

Full-time

Hybrid

Mid, Senior Level

$5,718/mo - $7,162/mo

California Department of Justice is seeking a Legal Support Supervisor II to oversee a team of legal support staff. The role involves planning, organizing, and supervising legal secretarial teams, as well as ensuring quality service and training for support employees.

Law EnforcementNon Profit

Growth Opportunities

Responsibilities

Supervise approximately two or more Legal Support Supervisors I, a staff of 25 or more legal secretaries, executive support, two or more supporting clerical, and related general office services

Plan, organize, and assign legal secretarial teams and clerical staff in providing legal and clerical services to the legal staff

Supervise the planning and flow of work; assign and reassign staff to meet changing workload conditions

Plan, review, evaluate, and recommend changes of operating procedures and, through subordinates, direct their implementation of the preparation of manuals

Perform a wide variety of administrative duties to maintain the support functions of a large legal office

Disseminate changes in policy and procedures to support staff on a regular basis

Hold team/staff meetings and meet with attorney staff to discuss the efforts of the support staff to provide quality service

Complete ongoing reports and special projects as delegated by the Office Manager or Statewide Manager such as career counseling, training, and ergonomic evaluations and recruiting and hiring support personnel, including subordinate supervisors

Assure that support employees receive adequate training and monitor continuing training efforts

Approve probationary reports of performance and take or recommend appropriate personnel action; counsel employees; approve Manager or Statewide Manager in preparing budget materials

Qualification

Supervisory skillsLegal secretarial servicesTrainingDevelopmentBudget preparationPolicy implementationAdministrative dutiesCommunication skillsTeam management

Required

Supervise approximately two or more Legal Support Supervisors I, a staff of 25 or more legal secretaries, executive support, two or more supporting clerical, and related general office services

Plan, organize, and assign legal secretarial teams and clerical staff in providing legal and clerical services to the legal staff

Supervise the planning and flow of work

Assign and reassign staff to meet changing workload conditions

Plan, review, evaluate, and recommend changes of operating procedures and, through subordinates, direct their implementation of the preparation of manuals

Perform a wide variety of administrative duties to maintain the support functions of a large legal office

Disseminate changes in policy and procedures to support staff on a regular basis

Hold team/staff meetings and meet with attorney staff to discuss the efforts of the support staff to provide quality service

Complete ongoing reports and special projects as delegated by the Office Manager or Statewide Manager such as career counseling, training, and ergonomic evaluations

Recruit and hire support personnel, including subordinate supervisors

Assure that support employees receive adequate training and monitor continuing training efforts

Approve probationary reports of performance and take or recommend appropriate personnel action

Counsel employees

Approve Manager or Statewide Manager in preparing budget materials